California Notary Public – Videographer

Role Overview

• Manage the formal commencement and conclusion of the audio/video record by conducting read-ons and read-offs, ensuring adherence to California procedures.
• Conduct proceedings in accordance with established procedural scripts and legal prompts to maintain consistency and accuracy across sessions.
• Work closely and collaboratively with Court Reporters, including coordinating session handoffs and confirming participant readiness before going off or resuming the audio/visual record.
• Respect procedural boundaries by only logging required administrative data, as final orders remain the responsibility of the Court Reporter.
• Supervise the virtual Zoom environment, managing breakout rooms, screen sharing, and participant framing.
• Address real-time technical issues for attendees to ensure a seamless experience throughout the proceeding.
• Monitor audio and video conditions to safeguard the record for transcription and legal purposes.
• Maintain professional standards by managing Zoom display names and introducing yourself appropriately.
• Prepare for sessions by reviewing deposition notices, providing documentation to the Court Reporter, and alerting Filevine of delays, if any.
• Ensure accurate record-keeping by collecting attendee details, maintaining precise timestamps throughout each session, managing on/off-the-record transitions, and handling procedural steps that support a seamless legal process.
• Facilitate the flow of proceedings with professional and clear communication for all parties involved.
• Administer oaths for remote and/or virtual proceedings when needed.
• Track event results accurately and close out administrative scripts once the questioning phase has concluded.

Requirements

• Active Notary Public commission in the State of California (required).
• Technological proficiency with strong experience navigating Zoom features and virtual meetings.
• Reliable internet connection and a dedicated, professional workspace.
• Access to a video-enabled computer with modern software capabilities.
• Outstanding communication and organizational abilities.
• Ability to follow scripts accurately while adapting to live proceedings.
• Ability to work during standard business hours (9:00 AM to 5:00 PM PT).
• Familiarity with standard video conferencing platforms.
• Bonus: Previous experience in the legal sector or court reporting workflows.

Benefits

• A dynamic, rapidly growing company, focused on helping organizations thrive
• Competitive & Fair Pay
• Opportunity to learn from a dedicated leadership team
• Top-of-the-line company swag