THECB - Manager II (Grant Manager)

General Description:
Performs complex grant management and program administration work in support of higher education and health-related initiatives. This position administers assigned competitive and formula-funded grant programs that support medical education, healthcare workforce development, and statewide higher education priorities.

Responsibilities include coordinating activities across the full grant lifecycle, including pre-award, award, and post-award phases; monitoring compliance with applicable state and federal requirements, including the Texas Grant Management Standards (TxGMS); and supporting data analysis, reporting, and program evaluation efforts. The position works collaboratively with internal staff and external stakeholders to support effective program implementation and alignment with agency and legislative priorities.

This is a non-supervisory position responsible for administering assigned grant programs and supporting program implementation, compliance, and reporting activities. Works under general supervision with moderate latitude for the use of initiative and independent judgment. Reports to the Senior Director of Academic and Health Affairs.

This position is authorized for a hybrid telework schedule. Specific in-office days may be determined by the department to meet business needs.

General Duties and Responsibilities:
•    Administers assigned higher education, medical education, and health-related grant programs, including large and complex initiatives, in alignment with statutory requirements, agency priorities, and program guidelines.
•    Coordinates the full grant lifecycle, including development of Requests for Applications (RFAs), application review and eligibility screening, award processing, contract coordination, and grant closeout activities.
•    Monitors grantee expenditures, performance, and deliverables to support compliance with contract terms, program requirements, and applicable laws, rules, and regulations, including TxGMS; applies established monitoring protocols and internal controls to support program integrity and audit readiness.
•    Maintains program documentation to support compliance, reporting, and audit requirements.
•    Provides technical assistance and guidance to grantees regarding program requirements, reporting expectations, and allowable use of funds.
•    Collects, analyzes, and summarizes grant data to support program monitoring and evaluation.
•    Assists in the preparation of legislatively required reports, program summaries, and briefing materials for agency leadership, Board members, and stakeholders.
•    Responds to internal and external data and information requests in a timely and accurate manner.
•    Assists in interpreting statutes, rules, and policy guidance related to assigned grant programs and supports implementation of related procedures.
•    Supports development of materials such as bill analyses, fiscal notes, and impact summaries, as assigned.
•    Collaborates with internal divisions, institutions of higher education, health-related institutions, and other partners to support effective grant program administration; participates in meetings, workshops, conferences, and other engagements as assigned.
•    Assists in preparing presentations, reports, and communications for a variety of audiences.
•    Utilizes grant management, contract management, and financial systems to support program administration and reporting.
•    Assists in identifying opportunities for process improvements and supports implementation of system or process enhancements.
•    Performs related work as assigned, including travel up to 10 percent of the time, which may include overnight travel.

Knowledge Skills or Abilities:
•    Knowledge of the Texas higher education system, including community colleges, universities, and health-related institutions.
•    Knowledge of state and federal grant management principles, including compliance, fiscal accountability, and reporting requirements, including TxGMS.
•    Knowledge of higher education policy and program administration.
•    Skill in financial analysis, budgeting, and monitoring of grant-funded programs.
•    Skill in research, data analysis, and performance reporting.
•    Skill in project coordination and managing multiple priorities across complex initiatives.
•    Skill in preparing clear, concise, and professional written materials, including reports, presentations, and correspondence.
•    Skill in the use of Microsoft Office applications and grant, contract, or financial management systems.
•    Ability to interpret and apply statutes, rules, policies, and procedures with sound judgment.
•    Ability to analyze data and present findings clearly to a variety of audiences.
•    Ability to communicate effectively, both orally and in writing.
•    Ability to manage multiple priorities, meet deadlines, and adapt to changing assignments.
•    Ability to establish and maintain effective working relationships with internal and external stakeholders.

Telework with Three Required In-Office Days:
This position is authorized for a hybrid telework schedule. Employees are required to work in the office two (2) days per week, with the remaining three days eligible for telework. Specific in-office days may be determined by the department to meet business needs.

Military Crosswalk: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

Required Minimum Education and Experience:
•    Bachelor’s degree from an accredited college or university.
•    Four years of professional experience in grant management or in performing complex program administration, project management, or related work in higher education, healthcare, government, or a related field.
•    Experience supporting activities across the grant lifecycle, including pre-award, award, and post-award phases.
•    Experience monitoring budgets, expenditures, deliverables, or compliance requirements.
•    Master’s degree may substitute for up to two years of required work experience.

Preferred:
•    Master’s degree from an accredited college or university.
•    Experience administering grant programs or initiatives related to higher education, medical education, or health-related fields.
•    Experience administering or supporting Graduate Medical Education (GME) programs, including residency or fellowship funding, program development, performance monitoring, and related policy or administrative functions.
•    Experience with grant management, contract management, and financial systems used for program administration and reporting.
•    Experience working with Texas state agencies or institutions of higher education, including universities, community colleges, and health-related institutions.

Physical Requirements and/or Working Conditions:
Work is performed in a standard office environment and requires:
•    Regular, reliable, and punctual attendance.
•    Participation in a hybrid work environment with required in-office presence as determined by agency policy.
•    Frequent use of a personal computer, telephone, copier, and printer.
•    Extended periods of sitting and working at a computer.
•    Frequent work under deadlines and collaboration with others in both in-person and virtual environments.

Workforce:
Must be able to: 
•    Demonstrate knowledge of customer service principles and deliverables.
•    Exhibit flexibility and adaptability in response to changing assignments, priorities, and work schedules, including extended hours when necessary.
•    Adhere to agency policies, procedures, and standards of conduct.
•    Contribute to the achievement of agency performance measures and overall mission.
•    Travel occasionally for work assignments, meetings, or training.

Application Requirements:
The Texas Higher Education Coordinating Board is an Equal Opportunity Employer. A State of Texas application is required to apply. For more information on how to apply for this position, go to the Coordinating Board’s employment opportunities website at https://www.highered.texas.gov/careers/.

The Texas Higher Education Coordinating Board participates in E-Verify for each new employees’ Form I-9 to confirm work authorization. For questions, please call the HR Department at 512-427-6190. For vocal and/or hearing assistance call 7-1-1.

Notes to Applicant:
If you require any reasonable accommodation for the interview process, please inform the hiring representative who calls to schedule your interview. This position has been designated as a security sensitive position. A criminal background investigation will be conducted on the final candidate for this position.

Your job application must be completely filled out. Your application must contain dates of employment, job titles, name of employer and a description of duties performed in a way that demonstrates you meet the minimum qualifications for the position for which you are applying. Resumes do not take the place of the requirement to include this information on the application. If this information is not submitted, your application may be rejected because it is incomplete.

Veterans Information: THECB is committed to hiring Veterans. To receive Veteran’s Preference, a copy of the FORM DD214 -member #4, must be attached when submitting your application.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER: THECB does not discriminate on the basis, of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.

Job offer and continuation of employment with THECB is contingent upon:
• Proof of education and experience listed on the application.
• Eligibility/authorization to work in the U.S.
• Satisfactory results from a pre-employment criminal history background check.
• Compliance with the Selective Service Law for males ages 18-25. Please be advised that under Texas law, names and other information concerning applicants or nominees may be subject to disclosure upon request.

THECB does not allow dual employment with other state of Texas agencies or institutions.

Skills assessment may be conducted at time of interview.

Salary for this position will be commensurate with experience and qualifications.

No phone calls or emails, please. Due to the high volume of applications, we do not accept telephone calls and cannot reply to all email inquiries. Only candidates selected for interview will be contacted.