Intermediate Procurement Specialist

Responsibilities:

• Support development of procurement strategies aligned with project goals and criteria.
• Research and refine business and technical requirements.
• Prepare RFX documents (RFPs, RFQs, RFIs, NFRPs) and associated review materials.
• Identify subprojects requiring separate RFX processes for vendor services.
• Interpret RFX documents for vendors and draft responses to inquiries.
• Develop evaluation methodologies, plans, schedules, and award recommendations.
• Review vendor proposals for completeness, accuracy, and compliance.
• Prepare documentation in accordance with procurement policies.
• Organize bidder conferences and vendor presentations, including agenda preparation.
• Support vendor debriefing processes for unsuccessful bidders.
• Assist in contract finalization with selected vendors.
• Conduct post-procurement reviews and vendor performance evaluations.
• Prepare evaluation reports and procurement recommendations for approvals.
• Maintain accurate procurement and contract documentation and records.
• Manage contract workspace, purchase requisitions, and product catalogs in systems such as 1GX/Ariba.
• Maintain audit-compliant records in corporate purchasing systems and SharePoint.
• Ensure real-time updates of procurement files and correspondence documentation.

Qualifications:

• Post-secondary education in supply chain, procurement, business, or a related field (minimum 2-year diploma or equivalent).
• Minimum 4 years of experience in procurement or related roles.
• Experience independently managing RFX processes including RFPs, RFQs, RFIs, and negotiations.
• Experience in vendor evaluation, supplier feedback, and contract execution.
• Experience coaching and training junior staff members.
• Strong organizational skills for managing documents and records.
• Proficiency in Microsoft Office Suite.

Preferred Qualifications:

• SCMP certification or equivalent coursework.
• Knowledge of trade agreements, Financial Administration Act, FOIP, and Public Works Act.
• Experience in contract management (3+ years).
• Experience providing procurement guidance to stakeholders and leadership.
• Experience in quantitative and qualitative cost-benefit analysis.