Primary Location:

Work from Home - KY

Address:

P.O. Box 909 Louisville, KY 40201-0909

Shift:

First Shift (United States of America)

Job Description Summary:

Job Description:

Job Description

Position Summary and Purpose

The Sr. Payroll Specialist is responsible for providing overall day to day guidance related to employee pay including but not limited to Time and Attendance, Payroll, tax and Pay Statements. This person is expected to work collaboratively with the members of the Finance, I/S and human resource team. The Sr. Payroll Specialist is also responsible for recording accruals and journal entries related to payroll, reviewing audit reports, and reconciling payroll, and tax accounts.

Essential Functions:

• Works closely with the Payroll Team Lead, the Sr. Payroll Specialist will be accountable for providing support to the Payroll Specialists

• Defines standards and reusable approaches within the Payroll operational framework. Identify process improvement initiatives and define standards for new processes

• Manages the timely and accurate processing of payroll, tax and related payroll data. Handle high volume transactions appropriately.

• Serves as an internal payroll liaison for the payroll systems and the HRIS team, including coordinating activities and resolving issues

• Develops and recommend policy and procedural changes to payroll functions

• Collaborates with HR ensuring employee changes that are entered in the applicable payroll system are accurate and timely

• Provides a high level of customer service to ensure that employees and managers receive accurate, timely and appropriate information regarding payroll

• Establishes and maintains clear lines of communication to enforce, interpret and explain payroll policies and procedures and resolve employee issues

• Maintains employee payroll records and documents, including required data for federal and state laws and guidelines

• Provides reports for payroll, time and attendance, employee statistics, benefits and retirement plan contributions and employer match

• Reviews local tax setup for employees

Other Functions:

• Reconciles payroll, withholding and taxes

• Provides payroll documentation for financial audit

• Understands upstream and downstream impacts of changes to processes, systems, etc.

• Stays up to date on federal, state, and local payroll and tax laws, policies, and procedures

• Maintains compliance with all company policies, procedures and standards of conduct

• Complies with HIPAA privacy and security requirements to maintain confidentiality at all times

• Performs other duties as assigned

Additional Job Description:

Job Requirements
(Education, Experience, Licensure and Certification)
Education:
•    Bachelor’s Degree in Business Administration, Finance, or related field (preferred)
Experience: 
•    Previous payroll experience processing 2000+ employees (required)
Certifications:
•    Certified in CPP or FPC (preferred)

Job Competency:
Knowledge, Skills, and Abilities critical to this role: 
•    Exemplifies service excellence – responsive, informs constituents of process, pleasant to work with, educates and provides timely, accurate information
•    Displays strong organizational skills – manages time effectively, keeps tasks appropriately prioritized and delegates appropriately; works proactively- anticipates and plans for problems before they arise; is able to perform work in a neat, efficient, well-coordinated, well communicated manner with a high degree of accuracy and professionalism  
•    Role models strong work ethic – motivated, diligent, industrious and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency; remains flexible – ability to change directions, as needed, to ensure optimal outcomes
•    Displays strong interpersonal skills– can build effective, strong working relationships with employees, colleagues, management and vendors through trust, communication, and credibility; displays self-awareness and emotional intelligence, exercises sound judgement
•    Displays strong leadership skills – ability to work collaboratively with others, serve others, help others, lead others, mentor others, and take directions from others in the interest of moving process and programs forward to the desired outcome
Language Ability: 
•    Must be able to communicate effectively in both verbal and written formats

Reasoning Ability:  
•    Able to critically think through complex patient situations, process improvements, evidence-based practice
•    Able to assist others in developing clinical reasoning skills
Computer Skills: 
•    Must have the ability to learn and use the electronic documentation system appropriately
•    Must have the capacity to learn other relevant systems and databases, as needed

Additional Responsibilities:
•    Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times
•    Maintains confidentiality and protects sensitive data at all times
•    Adheres to organizational and department specific safety standards and guidelines
•    Works collaboratively and supports efforts of team members
•    Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community

UofL Health Core Expectation:
At UofL Health, we expect all our employees to live the values of honesty, integrity and compassion and demonstrate these values in their interactions with others and as they deliver excellent patient care by:
•    Honoring and caring for the dignity of all persons in mind, body, and spirit
•    Ensuring the highest quality of care for those we serve
•    Working together as a team to achieve our goals
•    Improving continuously by listening, and asking for and responding to feedback
•    Seeking new and better ways to meet the needs of those we serve 
•    Using our resources wisely
•    Understanding how each of our roles contributes to the success of UofL Health