Special Projects Manager, Scientific Operations

The American Heart Association is dedicated to improving health and reducing cardiovascular disease. They are seeking a Special Projects Manager for Scientific Operations to support the Periodic Table of Food Initiative, focusing on coordinating and scaling a global network of laboratories and managing various operational tasks.

Responsibilities:

• Support Senior Program Manager, Global Lab Ecosystem with contract execution and management as well as other agreements for PTFI with collaborating labs, vendors, and service providers. This includes monitoring approval status, routing for signatures and monitoring timelines
• Maintains excellent time management and communication skills with both internal and external partners to meet project deliverables and deadlines
• Support shipping and logistics of onboarding new PTFI labs including generating shipping labels, coordinating with companies and labs and monitoring progress
• Performs various administrative tasks, including maintaining project documentation. Support project teams on meetings and logistics such as coordinating virtual and in-person meetings and education, which may include booking of venue, meeting and travel logistics, meal planning, meeting minutes documentation and follow-up

Requirements:

• Bachelor's degree in food science, nutrition, public health, biological or chemical sciences, agricultural sciences, data science, or related field required
• 3+ years of administrative support experience and participation in interdisciplinary and multi-institutional projects
• Strong organizational and written and verbal communication skills, with an ability to translate technical concepts for diverse audiences
• Experience in contracting
• Ability to work independently and as part of a cross-functional teams in a global environment
• Strong problem-solving skills
• Excellent process management and organizational skills
• Proficiency in computer programs, including Microsoft Office, Google Drive (including Google Docs), database management, and ability to learn new software applications as appropriate
• Ability to be dynamic, detail-oriented, multi-task, and re-prioritize in a fast-paced environment
• Ability to travel 10% of the time per year
• Master's degree in a relevant scientific or public health field preferred
• Global experience preferred
• Knowledge of food composition analysis, food systems research, and data science preferred