Personnel Assistant II Fort Bragg, NC

Description

Job Title: Personnel Assistant II 

Department: Human Resources (HR) – Garrison Support Organization (GSO) S1  

Reports To:  Human Resource Supervisor 

FLSA Status:   Non-Exempt

SUMMARY: 

01260 PERSONNEL ASSISTANT (Occupational Base)

This position performs a variety of general personnel clerical tasks in such areas as employee records, benefits, education, training, employment/staffing, compensation, employee labor relations, and equal employment opportunity/affirmative action. The Personnel Assistant may conduct surveys and update manual and automated personnel records.

01262 PERSONNEL ASSISTANT II

This position serves as a clerical expert in independently processing the most complicated types of personnel actions, e.g., temporary employment, rehires, and dismissals. In this position, one may perform tasks beyond routine clerical such as: pre-employment drug screening and new hire orientation, responding to routine questions on policy and procedures, and/or provide reports on employee turnover or time and attendance. This assistant may be asked to evaluate and consolidate information from various sources under short deadlines, such as internal or external survey information, reporting on company employment statistics (retention, equal opportunity reporting, etc). The Personnel Assistant II may provide guidance to lower level Personnel Assistants. This level requires extensive knowledge of various office software packages. Guidance is provided as needed. Completed written work receives close technical review from higher-level personnel office employees. Work may be checked occasionally. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

To perform this job successfully, an individual must be able to perform each of the essential duties and responsibilities listed in a satisfactory manner: 

· Distribute work instructions to all HR sections, as needed. 

· Prepare packets for early release from active duty 

· Facilitate the request of medical evaluation orders publication after medical provider recommendation

· Conduct in/out processing for mob and demobing units and individual Soldiers

· Prepare and process administrative chapters

· Request for temporary change of station orders

· Process leaves and passes for mob/demobing Soldiers

· Conduct daily mailroom operations, pick up mail from installation post office 

· Prepare routine correspondence for MD (GSO) Mob Chief signature

· Update information in eMILPO, MARRS-N, iPERMS, and DAMPS

· Maintain constant knowledge and competency of all changes, additions or deletions as they pertain to your job. Keep an updated Standard Operating Procedure (SOP) for your area of work. In the event of your absence, your SOP will be utilized to ensure the mission does not falter 

SUPERVISORY RESPONSIBILITIES:  None

QUALIFICATIONS: 

The requirements identified below are representative of the knowledge, skills and/or abilities required to satisfactorily meet the expectations of this job:

· Must be able to operate a Personal Computer (PC) with a functional knowledge of Microsoft Office Applications (primarily Microsoft Word, Excel, Outlook, Power Point and Windows graphical user interface) and Data/web based systems required for task area performing work. 

· Must have a working knowledge of Army rank structure and military unit relationships (e.g., Company, Battalion, Brigade, Division, etc). 

· Must be able to work under stressful conditions and be physically able to demonstrate the training/support tasks to standard. 

· Must have a working knowledge of mobilization/demobilization operations IAW FORSCOM Regulation 500-3-1 thru 500-3-5. 

· Must have the appropriate qualifications, certification, and/or license under the requirements for the task area being performed under this contract prior to commencement of work. 

· Must able to obtain and maintain a SECRET security clearance.

• Knowledge of principles and processes      for providing customer and personal services. This includes customer needs      assessment, meeting quality standards for services, and evaluation of      customer satisfaction.
• Knowledge of principles and procedures      for personnel recruitment, selection, training, compensation and benefits,      labor relations and negotiation, and personnel information systems.
• Monitoring/Assessing performance of      yourself, other individuals, or organizations to make improvements or take      corrective action.
• Identifying complex problems and      reviewing related information to develop and evaluate options and      implement solutions.
• Considering the relative costs and      benefits of potential actions to choose the most appropriate one.
• The ability to tell when something is      wrong or is likely to go wrong. It does not involve solving the problem,      only recognizing there is a problem.
• The ability to apply general rules to      specific problems to produce answers that make sense.
• The ability to combine pieces of      information to form general rules or conclusions (includes finding a      relationship among seemingly unrelated events).

Requirements

EDUCATION and/or EXPERIENCE: 

At a minimum, possess a High School Diploma or GED Equivalent. Preferred minimum 3 years military personnel experience. Must have a working knowledge of Army rank structure and military unit relationships. Must be able to obtain and maintain a SECRET security clearance.

An equivalent combination of education and experience as identified above.

LANGUAGE SKILLS: 

Must be able to speak, read, write, and understand English. Ability to read, comprehend and explain instructions, letters, memos, emails and correspondence from inside the organization as well as from external sources. Ability to effectively respond, communicate and present information to senior management, contracting officials, clients and other employees in the organization.  

REASONING ABILITY: 

Ability to organize work, define and solve problems, establish and manage priorities, collect data, establish facts and draw valid conclusions based on facts.  Manager participates in prioritization of work and decision-making on allocation of resources. The incumbent must be able to analyze a situation analytically, evaluate the facts/data and formulate a plan of action.

CERTIFICATES, LICENSES, REGISTRATIONS: Must possess a valid U.S. state driver’s license, applicable for the type and class of vehicle being operated.

PHYSICAL DEMANDS:  

Must be physically capable of performing assigned tasks.  Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential duties and functions. 

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Duties are primarily performed in an office environment; however, travel to off-site projects may involve work outdoors; in warehouses; supply points; motor pools; maintenance facilities; etc. for short periods of time.