Project Support Analyst (project financials, SAP, Excel)

Project Support Analyst

Job Location Rosemead, CA 91770

Onsite

Contract

Day-to-Day Responsibilities

We are seeking a dedicated and detail-oriented Project Support Analyst (PSA) to join our team. You will be responsible for supporting the various portfolios and projects. Your role will involve managing project financials, running SAP reports, and ensuring our PMO tool, UMT360, is actively updated with all the right project information (schedule, milestones, RAID log, etc.). You will also assist Delivery Managers and the Project Manager with capturing meeting minutes, maintaining the project RAID log, preparing presentations, creating WO, PO Packages, and more. As you get comfortable and up to speed, we will increase your responsibilities to align with your skills and interests.

Required Skills/Attributes

Project Management Duties:

Facilitate meetings in the PM's absence.

Capture meeting minutes and assign and track action items by maintaining communication channels with project leads, Managed Services Providers (MSPs), Project Managers (PMs), and coordinators.

Maintain UMT status reporting, resource plan, project schedule, risks, issues, decisions, and lessons learned.

Coordinate project communication activities.

Schedule project meetings with SCE stakeholders and coordinate scheduling requests and delays with stakeholder admins.

Ensure the project team is prepared for meetings.

Assist in MSP and SCE resource onboarding

Capture lessons learned on a regular cadence.

Maintain the project SharePoint repository and ensure decisions, important emails, and project artifacts are saved in the correct location.

Monitor project dashboards for accuracy and initiate conversations with the dashboard POC to make changes or fix errors.

Provide PowerPoint, Visio, Excel, and MS Project expertise when required.

Financial Duties:
Review SOWs and POs for accuracy and proper template use.

Remind MSPs to submit invoices on time and follow up at the end of the month.

Advise DM on milestone payment readiness.

Attend PMO and DM meetings in PM/DMs absence.

Collect and prepare PO and CO approval package documentation for submission and serve as the POC for follow-up requests during the order creation.

Regularly monitor project costs using SAP to ensure the accuracy of the cost assignments.

Coordinate the creation and retirement of project WOs.

Act as the POC for any questions requiring a snapshot of the project finances.

Create reporting for project finances upon request.

Prepare and submit a project financial forecast to UMT in coordination with DM.

Prepare and submit a monthly project finance variance report.

Desired Skills/Attributes

Proficiency in Microsoft Suite (Excel, PowerPoint, etc.).

Knowledgeable in SAP, UMT, and PowerBi.

Strong organizational and communication skills.

Ability to manage multiple tasks and priorities effectively.

Detail-oriented with a focus on accuracy and quality.