HR and Accounts Payable Specialist

Wiss is a growing construction client seeking an HR and Accounts Payable Specialist to support day-to-day Human Resources operations and manage core Accounts Payable activities. The role is essential for ensuring accurate employee records, payroll coordination, timely vendor payments, and compliance with company policies.

Responsibilities:

• Coordinate onboarding and offboarding for office and field employees, including new-hire paperwork and employment verification
• Maintain accurate and confidential employee personnel files and HR records
• Support payroll preparation by collecting and reviewing time records, wage changes, benefits updates, and deductions
• Serve as a point of contact for employee questions related to payroll, benefits, and basic HR policies
• Assist with recruitment activities, including job postings, resume screening, and interview scheduling
• Help support training coordination, employee development efforts, and policy updates
• Assist with compliance related to federal, state, and local labor requirements
• Manage the accounts payable process, including receiving, reviewing, coding, and entering vendor invoices
• Match invoices to purchase orders and supporting documentation; assist in resolving discrepancies
• Maintain organized AP records, including invoices, statements, and payment history
• Set up and maintain vendor accounts and communicate with vendors as needed
• Prepare payment batches (checks/ACH) for management review and approval
• Assist with month-end close activities, including AP aging and reconciliation support
• Support audit requests and provide required documentation
• Verify proper sales and use tax is applied and assist with tracking multi-state sales tax requirements
• Maintain project sales/use tax exemption documentation when applicable