Procurement / RFP & Vendor Evaluation Lead

Position Title: Procurement / RFP & Vendor Evaluation Lead

The Procurement / RFP & Vendor Evaluation Lead will be responsible for managing the procurement planning and vendor evaluation activities associated with the selection of a Work Order Management System (WOMS) solution. The consultant will develop procurement documentation, facilitate vendor evaluation processes, and provide objective recommendations while maintaining a clear separation between evaluation activities and any future acquisition or implementation services.

Key Responsibilities

• Develop and draft Request for Proposal (RFP) documents utilizing City-approved procurement templates and standards.
• Define and document vendor evaluation criteria, scoring methodologies, and selection processes.
• Coordinate and manage the vendor solicitation and evaluation lifecycle.
• Review and analyze vendor proposals, qualifications, and responses.
• Facilitate vendor demonstrations, workshops, and question-and-answer sessions with stakeholders.
• Lead evaluation committee meetings and ensure consistent application of scoring criteria.
• Prepare comprehensive RFP Response Summary Reports, including findings, rankings, strengths, weaknesses, and recommendations.
• Ensure procurement activities comply with applicable public-sector procurement policies and regulations.
• Maintain independence between planning/vendor evaluation services and any future acquisition, implementation, or integration activities.
• Collaborate with City stakeholders, utility operations personnel, and project teams to gather requirements and support procurement decision-making.
• Provide procurement best practices and risk mitigation recommendations throughout the evaluation process.

Required Qualifications

• Minimum of 10 years of relevant professional experience.
• Demonstrated expertise in procurement management, RFP development, vendor evaluation, and contract selection processes.
• Experience with Work Order Management Systems (WOMS), Enterprise Asset Management (EAM), or related utility operational systems.
• Strong project management and stakeholder engagement experience.
• Proven experience supporting public-sector, municipal, utility, or government organizations.
• Knowledge of public procurement regulations, competitive bidding processes, and evaluation methodologies.
• Experience facilitating vendor demonstrations, workshops, and selection committees.
• Excellent analytical, written communication, and presentation skills.

Preferred Qualifications

• Experience supporting large-scale utility operations, public works, water, wastewater, transportation, or similar municipal services.
• Professional certifications such as PMP, CPPO, CPPB, CPSM, or equivalent.
• Experience with technology procurement and digital transformation initiatives within government organizations.

Deliverables

• Draft and Final RFP Documents.
• Vendor Evaluation Framework and Scoring Matrix.
• Vendor Demonstration Facilitation Materials.
• Evaluation Committee Documentation.
• RFP Response Summary Report with Recommendations.
• Procurement Process Documentation and Findings.