Senior Project Manager, Events

FAR.AI is a non-profit AI research institute dedicated to ensuring advanced AI is safe and beneficial for everyone. They are seeking a Senior Project Manager, Events to manage a growing portfolio of events, ensuring smooth project execution and coordination among teams.

Responsibilities:

• Own end-to-end project planning and delivery for multiple assigned events running concurrently, from initial kickoff through post-event wrap
• Move quickly and fluidly between events at different stages: one in planning, one in final prep, one wrapping without losing quality or detail on any of them
• Manage the full logistics checklist across events: venue and vendor coordination, participant invitations and communications, budget tracking, on-site execution, and post-event wrap-up
• Make real-time calls on scope, resourcing, and sequencing when things change, which they will
• Work closely with designated teammates to ensure timelines are realistic, dependencies are mapped, and nothing falls through the cracks
• Support junior PMs by ensuring they have full context on events from the design stage, not just execution, so they can take real ownership rather than just completing tasks
• Build the habits and systems that let the team operate with increasing autonomy over time
• Act as a model for what good, high-throughput project management looks like in practice
• Coordinate dependencies between events and across functions (content, communications, operations, technical infrastructure) so planning pods aren’t blocked waiting on each other
• Flag capacity issues, timeline conflicts, and resource gaps early, with a clear recommendation on how to resolve them

Requirements:

• 5-8 years experience managing large-scale or high-complexity events from start to finish
• Demonstrated experience managing a high volume of events concurrently
• Able to hold a large amount of detail across multiple workstreams without losing sight of the big picture, and communicate both clearly to different audiences
• Energised by a fast pace and a full plate, not just tolerant of it
• Demonstrated ability to manage multiple stakeholders, competing timelines, and overlapping priorities with confidence
• Experience coordinating remote individuals, teams, event contributors, and vendors across time zones and cultures
• Strong experience in logistics, vendor and venue management, and on-site operations
• Knows what it takes to get something from concept to live, with many moving pieces and hard external dependencies
• Proficiency in project management tools (e.g. Asana, Coda, Airtable) and the judgement to know which tool fits which problem
• Experience building or improving delivery systems in a team that is scaling
• Clear, structured, and proactive communicator comfortable writing external emails, internal briefings, and playbooks
• Believes in sharing knowledge openly and building team-wide expertise
• Proven ability to operate independently, manage ambiguity, and make sound judgement calls under pressure
• You spot risks early, dig into the details, and take action before small issues become big ones
• Genuine interest in FAR.AI's work and motivation to contribute to a well-run, high-functioning team
• Willingness to travel to events up to 40% of the time
• Experience working in a non-profit, consulting, or private sector environment
• Scrum / agile experience: hands-on experience running sprint or agile delivery cycles, ideally as a Scrum Master, PMP, or equivalent
• Familiarity with AI safety or adjacent technical fields
• Background working across distributed or remote teams