Virtual Estimator/Quantity Surveyor & Contract Administrator (Permanent AU Dayshift, Remote/WFH Philippines)

PERMANENT AU DAYSHIFT, REMOTE/WFH PHILIPPINES

JOB DESCRIPTION: Virtual Estimator/Quantity Surveyor & Contract Administrator

Client background: Building & Construction

Tasks: estimation, quantifying drawings, contract administration

working hours: 9AM-5PM QLD

Will start at 30hours, may transition to FT at 40 hours based on Performance

Rate: 10-11AUD/hour Purpose of Role: Under the supervision of the National Estimating Manager, the Estimator will closely liaise with Client Project Managers (PMs) and key subcontractors during the tender preparation process to clarify scope, design issues, and achieve the most accurate pricing. The Estimator will lead and take ownership of allocated tenders, prepare Bills of Quantities (BOQs), cost estimates, and professional tender submissions.

Additionally, the Estimator will assist the National Estimating Manager, State Manager, and Project Managers through different stages of the tendering process and preparation of variation submissions during the construction phase.

Estimating:

● Estimate from first principles to completion and submission of tenders as well as post-tender requirements nationally.

● Carefully inspect tender documentation, analyze exact requirements, and identify areas that may have implications for the company.

● Utilize current systems and processes to provide subcontractors and suppliers with tender documentation.

● Complete takeoffs for all construction phases, including materials, labor, and costs.

● Check through the proposed job section by section and trade by trade, noting or querying discrepancies with the Client as soon as possible.

● Prepare a list of required documentation for submission and issue requests to all parties involved.

● Discuss and assist in the construction sequence of projects with the National Estimating Manager/State Manager to determine a proposed construction period.

● Use information gained to calculate preliminary allowances.

● Prepare for a final review of the tender with the National Estimating Manager and State Managers prior to submission.

● Submit all documentation and schedules to the Client ensuring all required documentation is included

and respond to all post-tender requirements.

● Follow-up on tenders while maintaining notes of any discussions and/or relevant market intelligence,

and update the estimating register with all tender information and updates.

● Comply with the Work Health and Safety Act, Regulations, Codes of Practice, and company Policies and Procedures.

Contract Administration:

● Assist with the management and review of construction contracts.

● Ensure all contractual documents are in place, accurate, and comply with regulatory standards.

● Track project timelines and budgets to ensure contract terms are met.

● Handle change orders, variations, and contract amendments as necessary.

Communication and Coordination:

● Liaise with clients, tradespeople, and internal team members to ensure smooth project

execution.

● Maintain clear and effective communication regarding project status, deadlines, and updates.

Pricing & margin checker

● Review quotes before/after submission

● Ensure margins are correct

● Flag underpriced or risky jobs

● Make sure pricing stays consistent with company standards

Follow-up & pipeline controller

● Follow up on sent quotes

● Track responses (won / lost / pending)

● Keep deals moving instead of letting quotes “sit”

Job handover & scheduling support

● Once a job is won, make sure it’s correctly set up

● Assist with scheduling / programming the team

● Coordinate between office and field (“the boys on site” as he said)

Light project coordination

● Bridge between QS, estimator, and operations

● Make sure nothing falls through the gaps between quoting winning delivery→ →

Skills and Experience Required:

● Strong understanding and knowledge of Construction Contract Administration, Quantity

Surveying/Estimating (AU)

● Confidence in the ability to be not just delegated tasks but to take 100% ownership of the role by collaboratively and proactively communicating to protect and create additional company profits within the contract/s we sign.

● Demonstrated ability to manage the preparation of accurate, professional tender submissions and proposals on time to an industry-expected high standard.

● Proven record of tendering commercial projects

● Skilled in job estimating in a construction environment.

● Good understanding of various construction methods and knowledge of building, material components, building regulations, estimating (including take-offs), and WHS&E.

● Knowledge of contractual procedures and responsibilities.

● Highly numerate with a well-developed ability to accurately manipulate numerical information.

● Experience in construction estimating and quantity surveying

● Knowledge of contract administration within a construction environment.

● Excellent communication skills and ability to work remotely with minimal supervision.

● Strong attention to detail and organizational skills.

● Experience working within the same industry (commercial & residential concreters — FRP packages, suspended slabs, apartment developments and architectural finishes