Executive Assistant, Aga Khan University Hospital

Executive Assistant, Aga Khan University Hospital

Entity: Aga Khan University

Location: Karachi, Pakistan

Introduction:

The Aga Khan University Hospital is a not-for-profit healthcare institute that offers all medical services to their patients under one roof. In addition to the tertiary care hospital in Karachi, AKUH has a network of 4 secondary care hospitals, 30+ Medical Centres, and over 300+ Clinical Laboratories, 30+ Pharmacies in over 120+ cities across Pakistan. It also offers Home Healthcare Services and home deliveries of medicines. The Hospital provides Zakat for those patients who are eligible, and the health systems offers generous Patient Welfare to support those in financial need. In recognition of its high quality and patient safety, the AKUH is accredited by the Joint Commission International (JCI) as an Academic Medical Centre and its Clinical Laboratories are accredited by the College of American Pathologists (CAP) for fast and accurate testing.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Responsibilities:

You will be responsible to:

• carry out necessary communication related at various levels and provide support in handling matters of senior management and visits by external  stakeholders

• prepare senior-level presentations and reports for sharing with higher authorities / forums

• arrange appointments for VIPs, government officials, donors and other stakeholders

• arrange and maintain meeting schedules and follow-up on action lists arising from various meetings

• maintain exclusive records of highly confidential information and filing of confidential correspondence

• attend to callers and visitors, including to screen requests and complaints, and redirect to relevant authorities

• prepare necessary documents for meetings and handle all incoming and outgoing mails

• perform special duties as and when assigned.

Requirements:

You should have:

• at least a Bachelor’s degree in Business Administration, Administrative Sciences or equivalent from a reputed university, particularly a Master’s degree in the same

• at least five years of relevant experience, including three years of providing secretarial support to senior management (preferably in healthcare organizations)

• ability to work in a dynamic office setting with multidisciplinary teams

• adept in preparing and managing multiple task simultaneously

• excellent organizational skills and ability to maintain high degree of confidentiality

• problem solving skills and ability to take initiatives and demonstrated ability to work with frequent changing priorities and attention to details

• ability to work under pressure and meet stringent deadlines

• strong communication and analytical skills

• proficiency in the use of MS Office package, particularly Word, Excel and Power Point.

Comprehensive employment reference checks will be conducted.