Administrative and Accounting Assistant

Description

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with.

The Accounting Clerk supports Corporate and Association Accounting operations with a focus on accounts receivable support, document handling, and administrative coordination. This role is highly administrative in nature and requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.

Key Responsibilities

Accounts Receivable & Accounting Support

• Support AR and General Ledger functions through documentation management and transaction verification
• Gather and organize financial reports and supporting documentation
• Assist with account modifications, dispute resolution, and escalations (including coordination with attorneys when needed)
• Identify discrepancies or missing information and communicate accordingly

Mail & Document Handling

• Process incoming mail, including checks and financial documents
• Scan, organize, and upload documents following internal procedures
• Track and ensure timely handling of financial documentation
• Maintain accurate digital records and proper documentation flow

Administrative & Team Support

• Provide administrative support including filing, scanning, and document preparation
• Participate in daily team huddles and provide daily/weekly updates on progress
• Ensure compliance with internal controls, policies, and procedures
• Communicate effectively with internal teams and external vendors to resolve discrepancies

Requirements

Qualifications

• 1–2 years of administrative or related experience (accounting exposure is a plus)
• Strong written and verbal communication skills in English and Spanish
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Strong multitasking skills with the ability to work independently in a fast-paced environment
• High level of organization, attention to detail, and confidentiality
• Proactive mindset with strong follow-up and problem-solving skills
• Experience in property management or accounting environments is a plus, but not required

Education

• Not required; relevant administrative experience is prioritized over formal education

Core Competencies:

• Strategic Leadership

• Financial Acumen

• Process Optimization

• Data-Driven Decision Making

• Collaborative Management

Our Values:

We lead with the following values:

Relationship Focused: Instill Trust / Be Open & Honest / Be an active listener

Teamwork: Be Reliable To All / Take Ownership / Work Collaboratively

Professionalism: Set High Standards / Commit to Self-Development / Hold yourself & others accountable

Solutions oriented: Get things Done / Achieve Results / Think outside the box

Celebrate the Wins: Praise our Milestones/ Highlight Achievements

What We Offer:

We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including:

• Fully paid medical insurance for you and your family
• Voluntary dental, vision, life insurance, and short-term disability
• 401(K) Plan after 90 days of employment

Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations.

Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity.

Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.