HR Coordinator

Company Description

USPh (U.S. Physical Therapy) is one of the largest publicly traded, independent operators of leading physical and occupational therapy clinics dedicated to enhancing patient outcomes through a collaborative, partnership-driven model. We partner with over 750 clinics nationwide, across 44 states, offering them the resources, operational support, and clinical expertise needed to thrive in today’s healthcare landscape.

While our clinical teams deliver exceptional patient care on the front lines, our corporate professionals power the infrastructure that makes it all possible. Our corporate teams serve as strategic partners to our clinics. We are committed to operational excellence, regulatory compliance and financial discipline.

If you are seeking an opportunity to make meaningful impact within a stable, growth-oriented company we encourage you to apply.

Job Description

Job Summary

The Human Resources Coordinator serves as a key liaison between the Human Resources department and Field Operations. This position is responsible for supporting and facilitating HR processes across all business locations within their assigned region. The HR Coordinator ensures the smooth execution of daily HR functions by providing administrative and operational support, with a strong focus on maintaining employee records, , and performing high-volume data entry in the company’s  Human Resource Information System (HRIS).

Job Responsibilities

HRIS & Employee Data Management

• Maintain accurate and timely data entry in the HRIS, ensuring employee records accurately reflect all status changes, including hires, promotions, transfers, terminations, and compensation updates in accordance with company policies and procedures.
• Organize and prioritize HR service requests (Track-It tickets and emails), maintaining clear documentation and timely resolution to support regional HR operations.
• Monitor and act on internal HR reports (e.g., pending hires, terminations, I-9 completions, license/certification reports) to ensure compliance, accuracy, and timely completion of processes.

Onboarding & Offboarding

• Manage end-to-end onboarding for new hires, including background checks, document collection, employment eligibility (I-9), and HRIS system entry, ensuring readiness for day one.
• Serve as the primary contact for new hires, guiding them through the onboarding process and resolving any documentation or system-related issues.
• Process employee terminations in a timely manner, ensuring legal compliance, accurate system updates, proper documentation, and timely communication with stakeholders.

Field Support & Communication

• Act as the primary HR point of contact for field managers and employees, providing guidance on HR policies and procedures, handling employee inquiries, and providing transactional support.
• Maintain frequent and consistent communication with field operations to ensure alignment on staffing actions, employee documentation, and compliance-related matters.

Compliance & Documentation

• Ensure compliance with federal, state, and company requirements regarding employee documentation, including timely processing of I-9s and license/certification renewals.
• Proactively alert Operations on expiring licenses or certifications to maintain workforce compliance.

Cross-Functional Collaboration & Projects

• Coordinate with Payroll, Benefits, Recruiting, IT, Compliance, and other departments to support shared initiatives and ensure accurate information flow across teams.
• Contribute to HR projects, process improvements, and system implementations as assigned by the HR Supervisor or HR leadership.

Qualifications

Education, Skills & Experience Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Minimum of 1 year of experience working with Workday, UKG/UltiPro, or similar.
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent verbal and written communication skills, with the ability to communicate clearly and professionally at all levels of the organization.
• Strong administrative and organizational skills, with high attention to detail and accuracy.
• Proven analytical and problem-solving skills.
• Highly dependable and deadline-oriented, with the ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to work effectively both independently and as part of a collaborative team.
• Strong interpersonal skills and the ability to build and maintain positive working relationships.
• Self-motivated with a proactive approach to task management and continuous improvement.
• Positive attitude, professional demeanor, and a strong work ethic.

Additional Information

Work Environment

• The role follows a hybrid work schedule, with regular remote work and in-office presence typically once per week; additional in-office days may be required based on business needs.
• Must be able to work in a fast-paced environment and manage multiple tasks with minimal supervision.

What You’ll Get:

• Competitive compensation.
• Comprehensive benefits.
• Generous paid time off with holidays.
• Continuous mentoring to further your career path.
• Great close-knit team environment. We work hard, but we have fun!