Recruiting Coordinator, Research

Thinking Machines Lab is dedicated to advancing collaborative general intelligence and empowering humanity through AI. They are seeking a Recruiting Coordinator to enhance their hiring efforts for Research by managing interview scheduling and improving recruiting operations.

Responsibilities:

• Manage high-volume interview coordination across multiple time zones, calendars, and stakeholders while maintaining a world-class candidate experience
• Coordinate all interview logistics, from travel and expenses to room setup and technical support
• Serve as the main point of contact for candidates, communicating in a warm, professional, and informative manner through the whole screening and interview process
• Proactively monitor and manage interview capacity, ensuring the right interviewers are available and schedules can move quickly
• Scale interviewer pools by partnering with teams to identify, train, and prepare new interviewers as hiring volume grows
• Use modern scheduling tools (e.g., Ashby, GoodTime, ModernLoop) to automate scheduling, reduce manual work, and improve response speed
• Provide operational support to recruiting: talent mapping, data, referrals processing, recruiting events, and inbound application support on an ad-hoc basis
• Collect, organize and audit interview feedback
• Maintain up-to-date recruiting information in documentation and in Slack, support data integrity across recruiting systems