Executive Administrator - Marketing and Supply Chain

No Relocation Assistance Offered
Job Number #174580 - Sydney, New South Wales, Australia

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values—Caring, Inclusive, and Courageous—we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.
 

This role provides diverse administrative support across the Marketing and Supply Chain & Global Technology functions. Responsible for maintaining a variety of department programs, processes, projects, and databases that require ongoing assistance. The role requires a unique split of time between the Sydney office and the Villawood Manufacturing facility  (one day per week at Villawood). 

 

Key Responsibilities

• Trade Engagement: Coordinates and supports logistics for trade engagement activities and marketing conferences.

• Conference Logistics: Co-leads the planning and execution of logistics for Australia Commercial Conference.

• Procurement & Budgeting: Creates purchase orders, sets up new vendors in Ariba, and reconciles invoice discrepancies. Follows up with external vendors as needed; Subject matter expert and first point of contact for Ariba (internal system for purchasing and invoice processing)

• Project Coordination: Manages multiple projects and events as needed by the Marketing and Manufacturing leadership teams.

• Document Management: Creates and edits presentations and manages departmental records and inventory.

• Schedule & Travel: Proactively tracks calendars for one or more individuals and coordinates travel bookings

• Villawood Site-Specific Support: Provides administrative presence at the Villawood manufacturing site and responsible for raising purchase orders and invoice payments for Supply Chain functions

• Workflow Initiatives: Takes initiative to simplify systems and processes to eliminate unnecessary work.

• General Administration/Other: Performs office tasks, such as maintaining records, ordering supplies, booking catering., etc. Provides backup support for other administrative assistants and the reception desk as required. May supports other office initiatives as needed, like learning administration.

• Other reasonable duties as requested, in line with skills and experience. 

 

Qualifications

• Experience: 2–5 years of administrative experience required, preferably in related functions.

• Education: Higher school certificate or equivalent 

 

Preferred Qualifications:

• Education: Associates or Bachelor’s Degree in a related field preferred.

• Technical Skills: Strong proficiency in Google Collaboration Tools, Concur, Ariba a plus

• Mobility: Ability to travel locally between Sydney and Villawood sites as required.

• Ability to pivot and multi-task across multiple group needs and requests

• Willingness to learn new skills, new ways of working, taking feedback and learning new systems

• Creates and uses informal networks to gain support and get things done

• Balances workload of department including anticipating and facilitating resolution of conflict

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Our Commitment to Inclusion
Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives  to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

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