Event & Field Ops, Government Vertical

Brain Co. is an applied AI startup focused on building AI applications for significant institutions. They are seeking an Events & Field Operations lead to manage logistics for conferences and events, ensuring flawless execution and collaboration with marketing and sales teams.

Responsibilities:

• Own conference and event logistics end to end, registration, booths, shipping, vendor management, setup and teardown, and on-the-ground execution at every show
• Run the calendar of events the government team attends, keeping a live tracker of dates, deadlines, who's going, and what we need for each one
• Partner with marketing on booth design, branding, signage, and the overall look and feel of our presence, so we show up sharp and consistent every time
• Prep and print all event materials, one-pagers, leave-behinds, decks, signage, swag, and keep a ready-to-go kit so the team is never scrambling before a show
• Handle team logistics - register the full team for each event, coordinate travel and lodging, manage badges, and build the on-site plan for who's covering the booth and who's in which meetings
• Run pre-conference outreach to book meetings with target buyers and partners, and manage the team's meeting schedule across each event
• Own the post-conference process - capture leads, route them to the right reps, make sure follow-up actually happens, and track event ROI so learnings feed into the next one
• Spot what's missing before being asked, and build the lightweight systems that make each event run smoother than the last