Accounts Payable Specialist

Description

AGENCY OVERVIEW:

Jewish Family and Children's Services (JFCS) has served the San Francisco Bay Area for 175 years. We offer world-class services to support individuals and families across all stages of life, including adoption, mental health, senior care, disability services, financial assistance, Holocaust education, and youth development. Our mission and work are rooted in Jewish values, and we serve people of all faiths and backgrounds.

POSITION SUMMARY:

Under the supervision of the Assistant Controller, the AP Specialist is primarily responsible for providing full cycle accounts payable processing, accounts payable reporting, and ensuring efficient and accurate processing of invoices and payments, ensuring financial obligations are met in a timely manner.

As an individual contributor, the role requires strong attention to detail, organizational skills, and a commitment to delivering excellent internal service. The AP Specialist works collaboratively with staff at all levels across the Agency, maintaining strong vendor relationships, and upholds internal controls to support JFCS’ financial integrity.

COMPENSATION AND BENEFITS:

• Pay Range: $30.77 - $35.90 per hour (depending on experience)
• Employment Type: full-time, non-exempt position with benefits
• Employer 403(b) retirement match plus additional employer contribution (subject to eligibility)
• Cafeteria benefits plan that lets you customize coverage to fit your needs, with options like health insurance, FSAs, retirement plans, and wellness programs
• 16 holidays (10 federal and up to 6 Jewish holidays), annually
• 3 weeks of vacation and 2 weeks of sick leave, annually

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordination and processing of all JFCS accounts payables. Duties include collection, review and verification of invoices and vouchers, reconciliation of vendor statements for balances over $1,000, data entry, timely processing of regular check runs, obtaining signatures as required, timely delivery of checks according to schedule and related tasks (process voided checks, investigation of stale dated checks, etc
• Timely processing of employee expense reports for payment including verification of expenses and related receipt documentation. Also verifies General Ledger account charge/coding of expenses
• Management and effective organization of vendor records in computer systems as well as physical files
• Written and oral communications with JFCS staff and vendors regarding status of payments
• Collaborate with CFO, Controller, and Assistant Controller on the development of standard operating procedures (SOP) and accounting procedure manuals as necessary to ensure consistency and smooth operation of A/P processing within the organization
• Compliance with legal and regulatory requirements as applicable to A/P, including timely year-end electronic filing of 1099 (MISC and NEC) and 1096 forms to IRS & Franchise Tax Board electronically
• Cross-functional collaboration with other Finance functions. Providing support where needed within the department

JOB QUALIFICATIONS:

• Bachelor's degree in Accounting, Business Administration, or related field required
• A minimum of two years' experience in accounting or bookkeeping required
• Previous experience in filing year-end federal and state electronic filing systems
• Knowledge of internal controls required in a disbursement environment
• Basic Proficiency in Microsoft Office including Word and Excel
• Ability to utilize ten-key by touch to accurately and efficiently enter numerical data into financial systems and databases (7,000 to 10,000 kph)

All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. JFCS is an Equal Opportunity Employer.