Team Assistant

Are you ready to chart your own career path? With our refreshed strategy, we’re building on our rich heritage and transforming our business to be more scalable and efficient, unlocking the capabilities needed for future success. This includes significantly investing in technology, streamlining the way we work and creating an environment where colleagues feel engaged, empowered and accountable; where they can show up, speak up and perform - because we believe in the difference our work makes.

At a glance:

Location: London - Paddington

Workplace Type: Hybrid

Employment Type: Permanent 

Seniority: Associate

About the role:

Join St. James's Place Management Services as a Team Assistant in London, UK. This outstanding opportunity allows you to be the central coordination point for our leadership team, ensuring smooth daily operations and flawless execution of administrative tasks.

What you'll be doing:

• Manage diaries for multiple collaborators using Microsoft Outlook, coordinating meetings and appointments.
• Schedule and respond to meeting invitations, ensuring relevant collaborators are included.
• Arrange meeting rooms, catering, and IT/AV requirements to support both in-person and virtual meetings.
• Prepare and distribute meeting agendas, papers, and notes as required.
• Maintain action logs and track follow-ups, supporting timely completion of agreed actions.
• Act as a first point of contact for visitors and internal queries relating to the team.
• Coordinate travel arrangements (primarily domestic, with occasional international travel if required).
• Prepare, reconcile, and process expenses in line with company policy.
• Support procurement processes, including raising purchase orders and processing invoices.
• Onboard new employees, suppliers, and contractors.
• Maintain team documentation, shared folders, trackers, and distribution lists.
• Support the planning and delivery of team events such as town halls, off-sites, workshops, and meetings.
• Assist with onboarding logistics for new team members.
• Support absence tracking, holiday approvals, and sickness reporting as delegated.
• Work collaboratively with EAs, Team Assistants, and Operations colleagues across the business.
• Provide flexible administrative support aligned to team priorities and business needs.
• Handle sensitive information with discretion and integrity at all times.

About you:

We are looking for an experienced Team Assistant. You are exceptionally organized and diligent, capable of managing complex diary commitments and associated tasks seamlessly. Your proven ability to support a busy leadership team and your ambition to contribute to a world-class organization will ensure your success in this role.

Essential Criteria:

• Proven administrative experience in a fast-paced environment.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office, particularly Outlook.
• Strong communication and interpersonal skills.
• Capacity to manage confidential information with care.

Desirable Criteria:

• Experience in an Information Technology setting.
• Familiarity with procurement processes and expense management.
• Previous experience supporting senior leadership.

What's in it for you?

We reward you for the work you do, whether that’s through our discretionary annual bonus scheme that reflects both personal and company performance, competitive annual leave allowance (28 days plus bank holidays, with the option to purchase an additional 5 days), or online rewards platform with a variety of discounts.
We also have benefits to support whatever stage of life you are in, including:

• Competitive parental leave (26 weeks full pay)
• Private medical insurance (optional taxable benefit)
• 10% non-contributory pension (increasing with length of service)

Reasonable Adjustments
We're an equal opportunities employer and want to ensure our recruitment process is accessible and inclusive for all, if you require reasonable adjustment(s) at any stage please let us know by emailing us at careers@sjp.co.uk
Research tells us that applicants (especially those from underrepresented groups) can be put off from applying for a role if they do not meet all the criteria or have been on an extended career-break. If you think you would be a good match for this role and can demonstrate some transferable experience please apply, regardless of whether you tick every box.

What's next?

If you're excited about this role and believe you have the skills and experience we're looking for, we'd love to hear from you! Please submit an application by clicking ‘apply’ below and our team will be in touch.
As a business regulated by the FCA we would advise you to familiarise yourself with the conduct regulations and in particular consumer duty obligations prior to an interview with SJP.