Job Summary
We are looking for an experienced and detail-oriented PMO professional to support project governance, reporting, resource management, stakeholder coordination, and day-to-day project operations. The candidate will work closely with Project Managers, Resource Managers, Business Leaders, and other stakeholders to ensure effective project execution and governance.
Key Responsibilities
Manage day-to-day PMO activities and provide operational support to project and management teams.
Prepare and maintain weekly, monthly, and management-level project reports and dashboards.
Track project scope, timelines, milestones, deliverables, risks, issues, and dependencies.
Coordinate with Project Managers and stakeholders to collect and validate project status updates.
Monitor resource allocation, utilization, capacity, and availability.
Maintain resource and project trackers and ensure data accuracy.
Follow up with stakeholders on pending actions and ensure timely closure.
Organize project meetings, prepare agendas, capture Minutes of Meeting (MoM), and track action items.
Support project governance activities and ensure adherence to defined processes.
Prepare presentations and reports for senior management and leadership reviews.
Identify project risks, issues, and deviations and escalate them to the appropriate stakeholders.
Support financial and operational tracking, including project utilization and resource-related metrics.
Coordinate resource onboarding, transitions, allocations, and project movements as required.
Drive process improvements and automation initiatives to improve PMO efficiency.
Maintain project documentation, governance records, and audit-related information.
Provide ad-hoc analysis and reports based on business requirements.
Required Skills
3–6 years of experience in PMO, Project Coordination, Project Management, or Operations.
Strong knowledge of MS Excel, PowerPoint, and Word.
Hands-on experience in preparing management reports, dashboards, and presentations.
Strong stakeholder management and communication skills.
Good analytical and problem-solving abilities.
Experience in handling multiple projects/tasks simultaneously.
Strong attention to detail and ability to work with large datasets.
Good understanding of project governance and reporting processes.
Ability to work independently and coordinate effectively with cross-functional teams.
Preferred Skills
Experience with Power BI and dashboard/report automation.
Exposure to tools such as Jira, ServiceNow, MS Project, Power Automate, SharePoint, or similar platforms.
Knowledge of Agile/Scrum methodologies.
Advanced Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, Power Query, and data analysis.
Experience in resource management, capacity planning, or workforce management.
Experience in process automation and continuous improvement initiatives.
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