Event Specialist - Lowell, MA - (3 days onsite)

Experience: 2+ years

SUMMARY:

Additional Details: MUST have CORPORATE event experience!!

• Please prioritize candidates with 2+ years of hands-on corporate event planning/coordinating experience. Corporate event experience is required — candidates whose event background is primarily weddings, social events, golf tournaments, hospitality/venue events, etc. will not be considered.
• We are looking for someone who has coordinated events within a corporate environment and can clearly speak to the types of events they personally supported, their level of ownership, and how they worked cross-functionally with internal stakeholders and vendors.
• SaaS industry experience is flexible/nice to have, and experience is more important than education. Specific software such as Concur is preferred but not required.
• The role is hybrid with 3 days onsite, but all events are onsite and the candidate must have flexibility for occasional evening events. Most events are held at the Lowell headquarters, with approximately 3–4 events per month and minimal local travel. This is a 6-month contract with potential for extension, and the client would prefer someone who can start ASAP.

JOB DESCRIPTION:  

• Work independently with guidance and direction from the Manager, Events.  
• Serve as a primary planner for domestic events for up to 50 attendees, managing various aspects of these events from start to finish- this could include, but not limited to:  
• Serve as main point of contact between primary event contact and other internal teams involved in planning the events 
• Conduct pre- and post-event meetings as required to review/communicate group needs and feedback.  
• Work with internal teams (i.e. creative, sales, AV etc.) to plan and execute various pre-event, onsite, and post-event logistics 
• Manage event budgets to maximize savings that align with event goals.  Maintain event-specific budget and reconcile all transactions accordingly  
• Manage aspects of food and beverage, audio-visual, wired/wireless connectivity, and all other logistics necessary for a successful meeting  
• Create and manage attendee list, registration, and hotel rooming lists  
• Manage group room blocks and meeting spaces  
• Responsible for coordinating all event related communications 
• Collaboration with multiple team members, as all pieces of the meeting will touch upon each other 
• Manage relationships with external event vendors – including contracts and invoices 
• Interact with other teams to obtain feedback on quality and service levels 
• Clearly communicate and explain detailed information to management, staff, vendors, and stakeholders.   
• Perform all job responsibilities with adherence to UKG standards, policies, and procedures  
• Additional tasks may apply 

Min Qualifications:  

• 2+ years of experience managing events of varying sizes, complexity, and impact 
• Bachelor’s Degree or equivalent work experience  
• Experience with various software programs preferred, such as Microsoft Office, Concur, and Cvent 
• Strong written and verbal communication skills 
• Strong project management skills, analytical ability, both creative and strategic thinking  
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail 
• Ability to balance and negotiate event needs and demands  
• Demonstrated capacity to achieve high-performance goals and meet deadlines in a fast-paced environment  
• Ideal candidate will be a self-starter, highly resourceful team-player, with the ability to be extremely effective and who is comfortable working in teams and independently  

Some questions to answer :

• Why new opportunities?
• Please include 2–3 examples of corporate events the candidate has personally coordinated and explain what they were responsible for.

 

Manoj Prajapati | Non-IT Recruiter