Position: Oracle Cloud Project Coordinator
Duration: 6 months minimum, likely to extend to 12 months
Location: Nashville, TN - 100% Remote
Approximately eight months post go-live on a major Oracle Cloud implementation covering HCM, ERP, Payroll, Pension, and related modules across a workforce of approximately 26,000 employees. The system is in active stabilization, with a significant volume of open issues, vendor coordination, steering committee governance, and cross-departmental workstreams running simultaneously.
We need an organized, detail-oriented Project Coordinator who can provide reliable administrative and operational support to the Oracle Cloud Project Manager and the broader program team. This is a coordination and execution role - making sure nothing falls through the cracks.
What You Will Do
Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members.
Prepare meeting agendas in advance and distribute materials to participants.
Capture meeting minutes, decisions, and action items in real time.
Distribute notes and action items promptly following each meeting.
Track action item status and follow up with owners.
Maintain and update project documentation, including trackers, logs, status reports, and schedules.
Ensure project artifacts are current, organized, and accessible to the team.
Support the PM in maintaining the consolidated issue and work order inventory.
Assist with preparing materials for steering committee meetings and leadership updates.
Support tracking of contract financials, including hours consumed, budget utilization, and vendor billing against allocations.
Assist in reviewing vendor invoices for completeness, accuracy, and alignment with contract terms.
Flag discrepancies or questions for PM and leadership review.
Maintain financial tracking logs and assist in preparing summary reports.
Coordinate internal and vendor-facing meeting logistics, including virtual meeting setup and participant communications.
Assist the PM in tracking deliverables, milestones, and deadlines across workstreams.
Support onboarding of new team members or vendors by preparing orientation materials and coordinating access.
Handle general administrative needs that support smooth program operations.
Required Qualifications
Strong organizational skills and attention to detail.
Experience supporting project teams in a coordination or administrative capacity.
Ability to manage multiple workstreams and priorities simultaneously.
Proficiency with Microsoft Office, Teams, SharePoint, and similar platforms.
Clear, professional written and verbal communication skills.
Ability to take initiative and work independently once direction is given.
Beneficial but Not Required
Experience supporting enterprise software or ERP implementations.
Familiarity with project coordination tools such as Smartsheet, Jira, or similar.
Public sector or government experience.
Experience reviewing vendor invoices or tracking contract financials.
