Event Project Manager

Meeting Tomorrow is hiring an Event Project Manager to manage a high volume of audiovisual production projects for small to mid-sized corporate events. The role serves as the main client contact, coordinating clients, vendors, venues, and internal teams from planning through event execution and final invoicing.

Responsibilities:

• Audiovisual Event Project Planning: You’ll manage many overlapping events throughout the year, managing project scope, timelines, and budgets. You’ll guide clients through the project lifecycle, coaching them on AV production best practices for in-person and hybrid events to ensure the execution exceeds their vision
• Communication & Decision Making:You are the client’s main point of contact and MT representative. You’ll lead the information flow between internal teams (fulfillment, creative, etc.), venues, vendors, and the client, set clear deadlines, and follow up until things are done, as well as preparing onsite staff for successful execution
• Client Relationship Building: You don’t just manage events but you build genuine connections. You’ll get to know our clients on a personal level (interests, family, life events) and bring a level of enthusiasm that drives credibility and repeat business
• Creative Deliverables Management: You’ll act as the bridge between clients and creative teams (designers, editors). You’ll manage logistics with vendors (decor, print, custom fabrication), maintain asset trackers, manage POs, and negotiate terms to be a true steward of the client’s budget
• On-Site Leadership: You’ll travel (approx. 10-15%) to be the face of MT, preparing onsite staff in partnership with Production Managers to execute flawlessly while staying engaged and responsive in fast-paced event environments

Requirements:

• 4+ Years of Event Experience:You've been a part of leading events whether at an agency or other high-touch client setting
• Organization & Speed: You're used to a high volume of work, a fast-paced multitasker who is accountable to deadlines, and finds joy in the details
• Clear Communicator. You're able to confidently set expectations, speak up early, and follow through
• Relationship Builder. You're able to build relationships and cater your approach depending on the person you're talking to. You're experienced in working with different personalities and professional levels
• Technical & Creative Curiosity: You're ready to dive into AV production and creative service logistics
• Adaptability. You can confidently work and make decisions in gray, unpredictable spaces with shifting priorities. When faced with unforeseen challenges, you adjust to keep the project (and everybody) on track
• Values Alignment: You demonstrate kindness, commitment, and humility in everything you do