Transportation Engineering Grant Management Specialist (Grant Program Manager) (FTA2)

ProSidian Consulting is hiring a Transportation Engineering Grant Management Specialist to support the Federal Transit Administration (FTA) Region IV San Juan office. The role provides grant program management and transportation engineering support, including grant administration, project oversight, recipient technical assistance, and review of transit projects.

Responsibilities:

• Provide Guidance and Assistance with Grants Management
• Help stakeholders produce and support the development of construction bid plans and documents, writing roadway design reports, preparing construction cost estimates & design specifications, as well as coordinating with our clients
• Will have the opportunity to provide technical guidance and training to more junior staff as well as review the work of more junior staff
• Pre-award Support and conduct onsite visits during the grant development stage and help to identify when the recipient’s actual and stated needs are in conflict and assure timely intervention when there are indications that the proposed project will not satisfy the Recipient’s actual needs
• Post-award Support to conduct inspections of projects during construction and rehabilitation, including coordinating site visit schedules
• Operations Support for monitoring visits during project operations. Duties include analyzing complex problems including special studies, as directed
• Recipient Technical Capacity and Capability Reviews and provide support in the review and evaluation of the Recipients’ management, organization, and project definition data to assist the FTA in determining the technical capacity and capability of the Recipient to implement proposed and current Federal projects efficiently and effectively
• Provide Understanding and Compliance of FTA’s Objectives and Requirements and support Recipients in understanding compliance with FTA’s programs, objectives policies, and requirements
• Review Recipient’s Safety and Security Management Projects to review and evaluate if the Recipient is adequately performing required safety and security management activities for its FTA funded projects
• Review and Evaluate Recipient’s Fleet Management Plans to review and evaluate recipients’ Fleet Management plans. Team ProSidian shall also evaluate the extent to which the Recipient has met the requirement to have a Fleet Management Plan and the Recipient’s ability to carry out the Plan
• Conduct Onsite Inspections and Identify Fleet Management Best Practices
• Provide ongoing Engineering support in Rail, Ferry, and Bus Services to the Puerto Rico FTA Office
• Meet due dates assigned by FTA management and provides prompt responses, and periodic updates, as necessary or required, to internal and external requests for information or project review status
• Provide timely customer service to FTA staff, Recipients, and the public in a respectful professional manager
• Actively engage in program-related meetings; offering alternative approaches to solutions and assisting with overcoming challenges
• Provide technical assistance to recipients through meetings, conference calls, and communications in a clear, concise, and efficient manner
• Demonstrate initiative and independence to det priorities and complete work assignments in an accurate, timely, and efficiently
• Will have the opportunity to provide technical guidance and training to more junior staff as well as review the work of more junior staff
• Working with a fantastic team supporting Dept. of Transportation - Federal Transit Administration (FTA) projects as well as project delivery throughout across Engineering Support Services requirements for the FTA 4th Region located in Atlanta; GA and covering Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, Tennessee, the Commonwealth of Puerto Rico, and the US Virgin Islands
• Write clear, well-organized, researched, and analyzed documents and project issues, which are conveyed in any memos, reports, and presentations, consistent with applicable guidelines and/or instructions

Requirements:

• Master's degree in Business Management and Administration, Business Economics, or a related discipline
• Skilled in grant systems, MS Office, Grants.gov, and IMPAC II
• Experienced in grant receipt and funding tracking, drafting summary statements, price/cost analysis, grants policy and regulations, grants funding analysis, grants involving human subjects, and grant administration
• Ability to multi-task and pay close attention to detail
• Excellent analytical, organizational and time management skills
• Strong communication skills, both oral and written
• Experience reviewing and analyzing transportation project plans for compliance with legal requirements, environmental impacts, Federal-aid requirements, and/or Federal funding standards
• Experience researching, interpreting, or applying Federal transportation funding/aid laws, regulations, standards, policies, and procedures for transportation projects
• Experience reviewing and making recommendations in the selection process for awarding grants
• Experience resolving federal grant implementation issues OR administering grant programs and project facilitation in a State or local agency
• Ability to initiate, develop and maintain mutually beneficial client relationships
• Ability to read, analyze and interpret common scientific and technical reports or journals, financial reports and legal documents
• Ability to respond to inquiries from internal and external clients
• Ability to write scopes-of-work, budget estimates, schedules, reports of findings, proposals, general correspondence, and other technical documents
• Capable of effectively presenting information to top management, clients, public groups and/or boards of directors
• Must be able to interact and communicate with clients at all levels (e.g.  internal and external)
• Must be able to understand and communicate in both the written and spoken words of both Spanish & English in the specialized field of Transportation Engineering and shall have the specialized knowledge and experience described below
• Must have high level of analytical skills
• Must have knowledge of a variety of computer software applications including but not limited to, Microsoft Office Applications and computer-assisted engineering and design software
• Work requires continual attention to detail with the ability to define problems, collect data, establish facts, and draw valid conclusions have specialized knowledge and experience in passenger rail, ferry, and buses, or related transportation modes for the elements shown below:

4.1.6.01.  Engineering design management.

4.1.6.02.  Project planning management.

4.1.6.03.  Construction management.

4.1.6.04.  Federal grant management process.

4.1.6.05.  Regulatory and compliance experience.

4.1.6.06.  Project oversight services.

4.1.6.07.  Knowledge of FTA requirements and detailed experience in areas such as Financial Management and Procurement.

4.1.6.08.  Proficiency in computer use (e.g., Microsoft Office, Adobe, etc.)

4.1.6.09.  Maritime and ferry vessel systems, operation, and maintenance.

4.1.6.10.  Rail systems, operation, and maintenance.

4.1.6.11.  Bus systems, operation, and maintenance

• U.S.  Citizenship Required - You must be a United States Citizen
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office
• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks
• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office.  The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary