Project Manager of Outreach & Community Engagement

Klingberg Family Centers’ Stop It Now! program is hiring a Project Manager to manage and coordinate the day-to-day implementation and reporting of a Byrne Memorial Fund grant. The role leads project planning, community outreach and partnerships, needs assessments, communications, data collection, training logistics, evaluation support, and grant administration.

Responsibilities:

• Coordinate day-to-day implementation of the Byrne Memorial Fund grant, ensuring project activities, timelines, deliverables, and reporting requirements are completed on schedule
• Develop and maintain detailed project work plans, implementation schedules, and grant documentation
• Coordinate grant meetings, advisory groups, project partners, consultants, and subcontractors
• Monitor project progress and assist the Director in identifying and resolving implementation challenges
• Coordinate grant reporting, documentation, data collection, and performance measure tracking
• Assist with grant budget monitoring and coordination with agency fiscal staff
• Maintain project records and ensure compliance with grant requirements and organizational policies
• Collaborate with research and evaluation partners to support project implementation and reporting
• Coordinate regional needs assessment activities including stakeholder engagement, surveys, interviews, focus groups, and community meetings
• Build and maintain collaborative relationships with community organizations, professionals, families, and other project partners throughout Western Massachusetts
• Coordinate advisory group meetings and ongoing stakeholder engagement activities
• Support development and implementation of prevention messaging, outreach campaigns, and public education initiatives targeting Massachusetts families and youth-serving organizations
• Coordinate participant recruitment, registration, logistics, and follow-up for trainings, meetings, and outreach activities
• Support implementation of professional trainings and parent mentor initiatives
• Coordinate survey administration, data collection activities, and management of project information to support evaluation efforts
• Collaborate with communications staff to promote project activities through website content, digital communications, and marketing initiatives
• Assist with implementation of website redevelopment activities, including coordination between staff, consultants, and vendors, and support integration of website and data management systems
• Prepare summaries, presentations, reports, and other materials communicating project progress, findings, and recommendations
• Participate in dissemination activities including presentations, meetings, webinars, and community engagement events

Requirements:

• Bachelor's degree in public health, social work, nonprofit management, public administration, communications, education, psychology, criminal justice, or a related field
• Three or more years of experience managing complex projects, grant-funded initiatives, community outreach, or public health programs
• Experience coordinating community partnerships, stakeholder engagement, or coalition-based initiatives
• Experience supporting grant administration, reporting, and compliance
• Experience coordinating surveys, community assessments, evaluation activities, or research projects
• Experience planning and coordinating trainings, meetings, webinars, or conferences
• Strong written and verbal communication skills, including preparation of reports, presentations, meeting summaries, and grant documentation
• Demonstrated ability to build collaborative relationships with community organizations, professionals, families, researchers, and public agencies
• Experience coordinating outreach initiatives, community meetings, or collaborative projects
• Knowledge of data collection, data management, and performance measurement
• Ability to organize, analyze, and present project information clearly and accurately
• Proficiency with Microsoft Office 365 and familiarity with project management, survey, database, and virtual meeting platforms
• Ability to work independently while contributing effectively within a collaborative interdisciplinary team
• Demonstrated sound judgment, professionalism, flexibility, and ability to maintain confidentiality
• Familiarity with child welfare, child protection, violence prevention, public health, or community-based prevention initiatives is preferred