IT Project Manager

Project Scope:

1. Task 1: Develop Project Charter; clarifying what is in scope vs. out of scope.

Task 1 Deliverables:

1. Identify and document key project deliverables
2. Identify and document stakeholder roles and responsibilities, build RACI
3. Build and document Communication Plan
4. Build Risk, Issue and Change management Plan

1. Task 2: Develop Integrated Project Schedule with input from project team, client stakeholders and vendors.

Task 2 Deliverables:

1. Document project dependencies and critical path
2. Document project tasks and task owners, duration and effort
3. Document project milestones and baseline schedule

1. Task 3: Develop project budget based on input from team, secure funding from client department and submit procurement asks if needed for project.

Task 3 Deliverables:

1. Develop bottoms up budget estimate with input from cross functional project team
2. Secure client funding through Interdepartmental agreements
3. Develop and submit procurement requests, RFPs, etc. where needed for project

Roles/Responsibilities:

1. Project Leadership

• Lead complex, multi-year IT modernization projects from planning through implementation and operational transition.
• Define project scope, objectives, deliverables, timelines, budgets, resource plans, and success metrics.
• Develop and maintain project charters, work plans, risk registers, communication plans, and executive reporting.
• Ensure projects are delivered on schedule, within budget, and aligned with organizational priorities.

1. Stakeholder Engagement & Collaboration

• Serve as the primary liaison between IT leadership, business departments, vendors, and external partners.
• Build consensus among diverse stakeholder groups and facilitate effective decision-making.
• Lead cross-functional teams in a matrixed environment and foster a culture of accountability, collaboration, and transparency.
• Communicate project status, risks, recommendations, and business impacts to executive leadership and governance bodies.
• Prepare performance reports, dashboards, and progress summaries.
• Translate complex technical concepts into clear business-focused communications.

1. Technical & Operational Execution

• Oversee implementation activities including system integration, testing, deployment, user acceptance testing (UAT), and production readiness.
• Ensure compliance with organizational security, architecture, and governance standards.

1. Risk, Change, and Vendor Management

• Identify project risks, dependencies, and issues; develop and execute mitigation strategies.
• Lead organizational change management efforts, including communication, training, and user adoption activities.
• Manage vendor relationships, procurement activities, contract execution, and third-party consulting engagements.
• Monitor vendor performance and ensure contractual deliverables are achieved.

1. Governance and Continuous Improvement

• Support enterprise project governance, portfolio management processes, and project management best practices.
• Develop and present project performance metrics, dashboards, and recommendations to leadership.
• Promote continuous improvement and adoption of industry best practices in project delivery and service management.

Mandatory Skills/Requirements:

1. MQ1 The proposed candidate must meet ONE of the following:

1. a bachelor's degree in computer science, Information Technology, or a closely related field AND at least two (2) years of experience implementing and managing integrated information systems projects; OR
2. at least six (6) years of experience implementing and managing integrated information systems projects.

Verification: candidate resume and MQ matrix listing institution/degree (if applicable), employers or client projects, position, duties, and month/year dates.

1. MQ2 Demonstrated project management delivery. Within the five (5) years preceding the Proposal deadline, the named candidate must have served as lead IT Project Manager or in a substantially equivalent project leadership role for at least one (1) integrated IT systems or IT infrastructure project, with direct responsibility for project scope, integrated schedule, project budget, and risk/issue management.

Verification: MQ matrix identifying project/client, month/year dates, project objective, the individual's role, and at least one example of each required responsibility. Client references may be requested for verification; do not submit confidential client documents.

1. MQ3: Candidate authorization and availability. The named candidate must

1. be authorized to work in the United States;
2. consent to nomination and interview;
3. be available to start within thirty (30) days after Notice to Proceed, subject to City onboarding;
4. work Monday-Friday, 8:00 a.m.-5:00 p.m. Pacific Time; and
5. perform any remote work only within the fifty (50) states.

Verification: candidate- and Proposer-signed RSD6. Monday/Tuesday on-site attendance is scored under Section VIII.D, not required to pass MQ3.

Desirable Skills: N/A