Accounts Payable Specialist

Description

Why work for Wittenbach, a Convergint Company?

Experience a rewarding career with Wittenbach and enjoy a competitive benefits package:

• Health Insurance: Medical, dental, and vision coverage
• Financial Protection: Identity theft protection and voluntary life insurance
• Time Off: Generous PTO starting up to 120 hours after 30 days of employment, plus paid holidays (including your birthday)
• Employee Support: Access to the Employee Assistance Program and Employee Assistance Fund
• Retirement Savings: 401(k) retirement plan with employer match
• Flexible Spending: Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
• Life Insurance: Employer-paid life insurance, short-term disability, and long-term disability
• Professional Development: Paid training opportunities and Education Assistance Program
• Referral Bonus: Earn up to $5,000 for referring new employees
• Overtime: Eligible for overtime pay in accordance with Department of Labor regulations
• Hybrid Work Schedule: After the completion of a successful training period (usually 60 days) a hybrid work schedule of two days from home and three days in the office will become available.

Description:

Since 1974, Wittenbach has been a leading provider of innovative cash automation and security solutions for financial institutions. Our commitment to customer satisfaction and delivering results has driven our growth. With over 200 highly trained service professionals throughout our service area, we ensure rapid response to our customer’s service needs. The corporate office is in Sparks, Maryland along with regional operations in Hunt Valley, MD, Coatesville, PA and Charlotte, NC. Our Sales and Service footprint spans the Mid-West and East Coast. Recently in November 2026, Wittenbach was acquired by Convergint and is now a Convergint Company. 

Job Summary:

The Accounts Payable Specialist plays a critical role in maintaining accurate and timely financial transactions. Their responsibilities include receiving, verifying, and processing vendor invoices, resolving discrepancies, and ensuring payments are made within deadlines. They also foster positive vendor relationships, maintain detailed financial records, and ensure compliance with all relevant accounting standards and company policies.

Responsibilities:

1. Invoice Processing: Receiving, verifying, and processing invoices for accuracy and completeness. Matching invoices with PO’s and receiving reports. Data entry of invoice into accounting systems. Identifying and resolving invoice discrepancies.

2. Payment Processing: Preparing and processing payments via various methods (checks, EFT etc.), ensuring timely payment of invoices to avoid late fees and maintain positive vendor relationships. Managing payment schedules and taking advantage of early payment discounts.

3. Vendor Management: Maintaining accurate vendor records. Responding to vendor inquiries and resolving payment issues. Building and maintaining positive relationships with vendors.

4. Account Reconciliation & Financial Recordkeeping: Reconciling vendor statements with company records. Identifying and resolving discrepancies in accounts payable. Maintaining organized and accurate records of all account’s payable transactions. Filing invoices as needed. Ensuring compliance with company policies and accounting standards. Assisting with Month-end and year-end closing processes. Ensuring compliance with relevant tax regulations. Generating reports on accounts payable activity as needed. Providing documentation for audits.

Requirements

Education & Experience:

· High School Diploma required.

· An associate's degree in accounting, finance, or a related field is preferred.

· At least 3 years of Accounts Payable Experience.

Functional/Technical Skills:

• Attention to detail and ability to identify discrepancies.
• Strong math skills.
• Basic understanding of accounting principles and practices.
• Knowledge of debits and credits.
• Strong interpersonal skills.
• Strong verbal communication skills.
• Strong computer literacy to include spreadsheets and word processing (Microsoft Excel).
• High level of accuracy in data entry and financial calculations.

Environmental Demands:

• Office Setting:
  • Most Accounts Payable Specialists work in a standard office environment.
  • This typically involves working indoors, in climate-controlled conditions.
  • Exposure to typical office equipment, such as computers, printers, and telephones.
• Noise Levels:
  • The noise level is usually moderate, typical of a busy office.
  • Interruptions from phone calls, conversations, and office equipment are common.
• Potential Stress:
  • Deadlines and high-volume workloads can create stress.
  • Dealing with vendor inquiries and resolving discrepancies can also be stressful at times.

Physical Demands:

• Sedentary Work:
  • The position primarily involves sedentary work, requiring prolonged periods of sitting.
  • Frequent use of computers and keyboards is required.
• Repetitive Motions:
  • Repetitive motions, such as typing and using a mouse, are common.
  • This can potentially lead to musculoskeletal discomfort.
• Visual Acuity:
  • Good visual acuity is essential for accurate data entry and reviewing invoices.
  • Extended periods of computer use may require breaks to avoid eye strain.
• Manual Dexterity:
  • Good manual dexterity is needed for handling documents, using keyboards, and operating office equipment.
• Occasional Lifting:
• Occasional lifting of light to moderate objects, such as files and boxes, may be required.

The final salary offer will depend on several factors, including:

• Experience: Your level of experience in the relevant field.
• Knowledge and Skills: Your specific knowledge, skills, and abilities.
• Ability: Your demonstrated ability to perform the job duties effectively.
• Geographic Location: The location of the position can influence salary rates.

The actual salary offer may vary based on individual qualifications and circumstances.