Project Manager – Award Winning Facilities Firm

Freshco is hiring a Project Manager to plan, lead, and complete multi-site construction projects for clients across Canada and the United States. The role manages project estimates, schedules, budgets, vendors, quality, compliance, client relationships, and closeout activities.

Responsibilities:

• Responsible for ensuring all information is entered and accurate in the Freshco internal database system. Maintains detailed notes, follow up dates, vendor information, estimating, bids, contracts, financial details, and documents
• Lead projects by independently managing complex project scopes, demonstrating sound judgement, and trusted leadership across teams
• Develop accurate and detailed cost estimates for the project, which is essential for determining the overall project budget, securing financing, and ensuring that the project is financially viable based on review of the project plans and specifications
• Develop project plans and schedules, setting milestones, preparing Gantt charts and ensuring that work is completed on time and within budget
• Manage project budgets, tracking expenses, and ensuring that costs are kept within budget. Including changes to project scope, timelines, or budgets, ensuring that any changes are communicated to all stakeholders and that work is completed in a timely and efficient manner
• Responsible for completing closeout activities, including final inspections, punch list items, and turnover to the client
• Overseeing construction
• Responsible for ensuring that all work is completed to the required quality standards, and that any defects or issues are promptly identified and addressed
• Conduct periodic site inspections to ensure quality, timing, and adherence to standards
• Manage site communications and issue resolution
• Negotiate technician / contractor rates, price increase requests, if required
• Responsible for recruiting new vendors into the Freshco network and vetting all requirements for successful onboarding
• Responsible for selecting and managing vendors and subcontractors for projects, including negotiating contracts, and ensuring that work is completed to the required standards, pricing, and schedule
• Ensure that all work is completed in compliance with applicable regulations and codes, and that all necessary permits and approvals are obtained for construction projects
• Serve as a point of contact with clients, and other stakeholders:
• Providing updates on project progress
• Handle escalations with confidence, provide strategic input, and represent the project team in high-level discussions
• Work closely with site operations teams to ensure that projects are completed in a way that minimizes disruption to site operations and that new sites can open on schedule
• Identify and manage risks associated with construction projects and develop contingency plans to mitigate any potential issues that may arise
• Mentor and develop talent:
• Actively Support, Project Managers and Coordinators, fostering a culture of continuous learning and professional growth
• Contribute to the development and refinement of project management standards, tools, and best practices to elevate team performance
• Inspire and lead by example with a leadership mindset, setting a high bar for excellence, collaboration, and accountability across the organization
• Expected travel throughout Canada and the US based on job site location and volume. All travel will be approved by management
• After-hours (night and weekend) work may be required in addition to regular day work
• Works from office, remotely, or the job sites following Freshco’s policies and guidelines
• Collaborate with all internal divisions and leadership team

Requirements:

• With 3+ years of hands-on experience in blueprint reading, scope of work (SOW) interpretation, and take-off preparation
• 3+ years of hands-on project management experience
• 3+ years of experience interpreting blueprints, understanding scopes of work (SOW), and performing accurate material and labor take-offs in a retail construction environment
• Experience with HVAC systems in a construction or facilities context
• Strong organizational and time management skills
• Excellent client service and interpersonal communication abilities
• Excellent verbal and written communication skills; professional email and call etiquette are essential
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Experience using QuickBase, Service Channel, or other CRM/CMMS platforms
• Strong attention to detail, critical thinking, and solution-oriented decision-making
• Conflict resolution, escalation handling, and negotiation skills
• Adaptable and eager to learn and meet the changing requirements of the position
• Motivated by impact and team collaboration