Event Project Manager, Corporate Meetings & Events

Meeting Tomorrow is hiring an Event Project Manager to manage audiovisual production projects for mid- to large-sized corporate events. The role oversees project scope, timelines, budgets, client and vendor communication, creative deliverables, and onsite event execution.

Responsibilities:

• Audiovisual Event Project Planning: You’ll lead numerous events throughout the year, managing project scope, timelines, and budgets. You’ll guide clients through the project lifecycle, coaching them on AV Production best practices for in-person and hybrid events to ensure the execution exceeds their vision
• Communication & Decision Making: You are the client’s main point of contact and MT representative. You’ll lead the information flow between internal teams (fulfillment, creative, etc.), venues, vendors, and the client, while expertly preparing onsite staff for successful execution
• Client Relationship Building: You don’t just manage events but you build genuine connections. You’ll get to know our clients on a personal level (interests, family, life events) and bring a level of enthusiasm that drives credibility and repeat business
• Creative Deliverables Management: You’ll act as the bridge between clients and creative teams (designers, editors). You’ll manage logistics with vendors (decor, print, custom fabrication), maintain asset trackers, manage POs, and negotiate terms to be a true steward of the client’s budget
• On-Site Leadership: You’ll travel (approx. 20-30%) to be the face of MT, preparing onsite staff in partnership with Production Managers to execute flawlessly while maintaining high energy in fast-paced event environments

Requirements:

• 4+ Years of Event Experience
• You've been a part of leading events whether at an agency or other high-touch client setting
• You're used to a high volume of work, a fast-paced multitasker who is accountable to deadlines, and finds joy in the details
• You're able to confidently set expectations, speak up early, and follow through
• You're able to build relationships and cater your approach depending on the person you're talking to
• You're experienced in working with different personalities and professional levels
• You're ready to dive into AV production and creative service logistics
• You can confidently work and make decisions in gray, unpredictable spaces with shifting priorities
• When faced with unforeseen challenges, you adjust to keep the project (and everybody) on track
• You demonstrate kindness, commitment, and humility in everything you do