Central Invoicing Specialist (Accountant/Fiscal Analyst - 61007728)

Posting number: 194851/61007728

Department: Department of Public Health

Division: Finance and Operations

Job classification: Accountant/Fiscal Analyst

Posting type: Open

Categories: Administrative Assistant, Accounting and Finance

Summary

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The South Carolina Department of Public Health (SC DPH) is seeking a detail-oriented and customer-focused Central Invoicing Specialist to support agency-wide accounts payable operations through the centralized invoice intake and routing process. This role serves as a key liaison between vendors, program areas, procurement staff, and finance personnel, ensuring invoices are accurately reviewed, assigned, and processed in a timely manner. The Central Invoicing Specialist plays a critical role in maintaining efficient financial operations by promoting accountability, communication, and compliance throughout the invoice workflow process.

Job duties will include, but are not limited to:

• Invoice Intake and Review:

  • Receive, review, and organize vendor invoices submitted through the agency's centralized accounts payable email inbox.

  • Verify invoices are complete, legible, and contain the necessary supporting documentation before processing.

  • Ensure invoices meet agency requirements and are prepared for routing within the designated workflow system.

  • Maintain organized records and tracking of incoming invoices to support timely processing and accountability.

• Research and Invoice Assignment:

  • Research invoices to identify the appropriate program area, procurement contact, or responsible staff member.

  • Investigate incomplete or missing information to determine the individual or department responsible for the purchase.

  • Assign invoices to the appropriate approvers within the SharePoint workflow system for review and approval.

  • Monitor assignments to ensure invoices are directed accurately and efficiently.

• Communication and Follow-Up:

  • Communicate with vendors, program staff, and internal stakeholders to obtain missing details, supporting documentation, or verification of goods and services received.

  • Follow up on outstanding questions, approval delays, and incomplete submissions to prevent processing interruptions.

  • Provide timely customer service and support to both internal and external partners regarding invoice status and requirements.

  • Facilitate resolution of invoice discrepancies and ensure issues are addressed promptly.

• Administrative Support and Other Duties

  • Assist with maintaining procedures and documentation related to centralized invoice processing.

  • Support agency financial operations by contributing to process improvements and workflow efficiencies.

  • Perform other related duties as assigned to support the mission and goals of the agency.

Examples of duties

Qualifications

Prior Accounts Payable and South Carolina Enterprise Information System (SCEIS) experience (not SCEIS Central), Microsoft Sharepoint experience. Dependable and strong organizational skills. Ability to work independently, plan, assign, and review invoices. Ability to understand, carry out, and effectively communicate policy and complex instructions orally and in writing. Ability to establish and maintain a good working relationship with internal and external customers.

Supplemental information

EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information. 

REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation.  A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others. 

STATE DISASTER PLAN: In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster. 

DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:

• 15 days Annual (Vacation) Leave per year
• 15 days Sick Leave per year
• 13 Paid Holidays
• Paid Parental Leave
• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

HYBRID WORK: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.