Strategic Talent Partnerships Coordinator

Job Title: Strategic Talent Partnerships Coordinator

Job Location: Indianapolis, IN

Job Type: Contract

Pay Range: $25.00hr - $30.00hr

Job Overview:

This role provides administrative support and project management for the Strategic Talent Partnership Team. The candidate must be proficient at coordinating with multiple parties to arrange recruiting and outreach events while demonstrating strong organization and attention to detail.

Basic Requirements:

• High School Diploma or equivalent.
• Proficiency in Microsoft 365 software (Word, Outlook, PowerPoint, Excel, Co-Pilot, Teams).
• Experience planning and implementing projects and events.
• Demonstrated ability to work with various audiences and stakeholders, including students and executive leadership (internal and external).
• Strong verbal and written communication skills.
• Demonstrated organizational skills and ability to manage multiple high-priority projects simultaneously.
• Strong attention to detail.

Responsibilities:

• Request site tours, reserve rooms, order food, arrange A/V support, and coordinate with security for visitor badges and parking needs.
• Coordinate tour guides and lead tour groups for external tours and visits.
• Coordinate internship onboarding week logistics, schedule presentations, reserve development session rooms, and support project solicitation.
• Partner with intern coordinators to arrange poster session logistics and act as a point of contact for supervisors, mentors, interns, and coordinators.
• Coordinate supervisor and mentor training for the internship program.
• Coordinate with sponsors to manage apprentice onboarding, client sponsor onboarding, and serve as the first point of contact for issues.
• Coordinate meeting schedules with external partners, including monthly planning, quarterly steering, and annual executive meetings, as well as preparing meeting content.
• Partner with communications and branding teams to develop outreach content, videos, press releases, social media posts, and serve as a backup presenter for scholar programs.
• Manage administrative tasks including ordering merchandise, managing vendor relationships, creating blanket POs, forecasting inventory, and coordinating shipments.
• Monitor applicant status, assist with talent acquisition coordination, and manage content creation for SharePoint sites.
• Identify opportunities to improve processes, collect feedback on programs, and provide backup support for the team.

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• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Health Savings Account (HSA)
• Disability Insurance (Short-Term and Long-Term)
• Life and AD&D Insurance
• Paid Sick Leave (where required by applicable state or local law)
• Supplemental Insurance Plans
• Identity Theft Protection
• Pet Insurance
• Employee Wellness Programs
• Employee Assistance Program (EAP)
• Career Growth and Professional Development Opportunities