SAFETY ONBOARDING & TRAINING SPECIALIST

Description

POSITION SUMMARY:

 As a Safety Onboarding & Training Specialist, you are the first face of safety for every new and rehired employee. You will lead our hybrid new hire orientation, from the moment employees arrive on Orientation day through the day they are cleared to report to the field. You will collect the information needed to set each hire up for success, issue ID cards, PPE, and training iPads, teach the safety orientation, assign and track their required training in our Absorb learning management system, and confirm completion before releasing them to their crews. You will also assist with training for our existing employees, helping keep every crew current on required, annual, and refresher training, and support apprenticeship enrollment. Our overarching goal is zero harm, ensuring that every employee returns home safely every day.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Requirements

ESSENTIAL FUNCTIONS 

New Hire Orientation Delivery

• Conduct safety orientations for new and rehired employees, coordinating with HR so safety content follows HR orientation.
• Review the weekly new hire list from HR and Recruiting ahead of orientation, confirming each hire’s class, crew, location, and rehire status to determine the correct training curriculum.
• Collect new hire photos, OSHA cards, glove and sleeve sizes, and uniform preferences as employees arrive, and communicate sizes to Safety Coordinators so PPE is ready.
• Create employee ID cards and Absorb LMS accounts while new hires complete HR orientation.
• Issue ID cards, PPE, and FR clothing, and manage PPE distribution, replacements, and returns.
•  Issue any training equipment that needs to be loaned out and ensure it is returned. 
•  Teach safety fundamentals including hazard recognition, JSAs, stop work authority, PPE, emergency procedures, and human performance tools.
•  Personally deliver in-person defensive driving training to non-CDL drivers as part of onboarding.
•  Coordinate defensive driving training for CDL drivers with a qualified instructor, and confirm completion before they are cleared to drive.
•  Personally deliver in-person CPR training to new hires as part of onboarding, and record completion.

Training Assignment, Tracking & Clearance

• Verify each employee’s classification and assign the appropriate company, regulatory, qualification, supervisor, and customer-specific training using the approved training matrix.
• Assign and manage required training in the Absorb LMS, including the New Hire Orientation curriculum, OSHA 10 or OSHA 30 by classification, PowerSafe, Supervisor Orientation, and customer-specific requirements such as ISN and VERO.
•  Schedule lineman evaluations and enroll eligible employees in the DOL Lineman Apprenticeship Program.
•  Track completion of each paid orientation requirement so hours align with established pay guidelines. 
•  Monitor employee training, qualifications, certifications, and expiration dates, and communicate deficiencies to employees and supervisors so corrective training is scheduled before requirements lapse.
• Verify that every requirement is complete, then send a completion email to the employee’s operational supervisors clearing them to report to the field.
• Communicate new hire restrictions to relevant personnel and make sure new hires know their crew, supervisor, and job site before they leave orientation.
• Create and manage profiles for all employees, ensuring compliance with yearly required training.

Existing Employee Training Support

• Assist with training for existing employees by assigning courses in the Absorb LMS, monitoring due dates, and following up on overdue or expiring annual and refresher training.
• Coordinate training logistics, including schedules, instructors, facilities, equipment, travel, lodging, rosters, course materials, and employee communications for orientation, qualification, annual, refresher, and customer-specific training.
• Support classroom, virtual, and field-based training sessions for current crews, including scheduling, rosters, materials, and sign-in documentation.
• Coordinate written examinations, hands-on evaluations, field qualification events, and recertifications for existing employees, and communicate results and identified training needs to management.
• Respond to employee and supervisor questions about training requirements, login access, and course completion, and resolve LMS issues.
• Maintain accurate employee profiles, course assignments, completion records, external certifications, attendance records, evaluations, and supporting documentation in Absorb LMS, SharePoint, customer portals, and other approved training systems.
• Support internal, customer, and regulatory audits by retrieving training records, certifications, attendance documentation, and completion evidence.
• Support subcontractor onboarding by verifying training and documentation before subcontractor employees begin work.

Communication & Continuous Improvement

• Coordinate with recruiters and HR to gather the information needed for orientation preparation.
• Actively participate in safety meetings as the primary face of safety for new employees.
• Prepare and distribute recurring reports covering new hire progress, training completion, overdue requirements, qualification status, expirations, and workforce readiness, and recommend improvements to the orientation and training experience.

Qualifications:

• Strong written and verbal communication skills, with the confidence to lead orientation sessions and serve as the first face of safety for new hires.
• Proficiency in Microsoft Word, Excel, Outlook, Teams, and PowerPoint.
• Comfort with learning management systems, tablets, and electronic recordkeeping (experience with Absorb, SharePoint, or TrueContext is a plus).
• High organizational skills with a keen ability to record-keep and meet weekly orientation deadlines.
• Capacity to work independently with minimal direct supervision while partnering with Fleet, HR, Recruiting, and Operations.
• Initiative to continually enhance the new hire orientation and employee training experience.
• Valid driver’s license.

Education & Experience:

• Minimum education: High School Diploma or equivalent.
• Construction and electrical experience are advantageous but not mandatory.
• Experience delivering or coordinating training, or supporting a learning management system, is preferred.
• Certifications, while not mandatory, demonstrate proficiency. Examples include OSHA 10, OSHA 30, OSHA 510, CPR/First Aid, and Flagging Instructor.

Chain Electric Company is an Equal Opportunity Employer. All applicants are considered for employment without regard to race, color, sex, age (40 and above), religion, sexual orientation, gender identity, national origin, disability, protected veteran status or any other protected status where otherwise qualified.