Billing Coordinator

Global Entertainment client with 100 years of entertaining the world is looking for a Billing Coordinator. Please review the details below and apply if you have the skills needed.

Title: Billing Coordinator
Location/TimeZone (On-site): NY-New York-1515 Broadway, onsite full time
Hours: 9:30am to 6:30pm
Billing Coordinator
Entertainment Global client recently implemented its new ERP system, Oracle Fusion, and we have seen a significant shift in the workflow, not only for our team but many other teams at the company. Were looking to contract a Coordinator to assist in day-to-day billing and vendor operations for the Marketing Acquisition and Campaign Services (MACS) team and other teams in the DTC Org. The ideal contract length would be for a year.
The Marketing Acquisition and Campaign Services team serves as an internal media agency within "client" Global to support "client" Plus and Pluto TV, the flagship products of "client" Global.
Responsibilities:
- Maintain team billing tracker and other related financial documents
- Work with vendors and internal teams to resolve billing discrepancies and any onboarding requests
- Proactively problem-solve ad hoc requests from vendors, teammates and internal clients regarding payment status and vendor information
- Respond to all emails and inquiries in a timely manner to avoid escalation
- Initiate meetings with internal teams and external partners to ensure billing processes are being followed
- Maintain a close working relationship with Media Strategy, Paramount Financial Planning & Analysis, Procure to Pay and other teams at "client" Global to ensure all necessary info is passed along accurately and efficiently
MACS Billing/Finance Operations Breakdown (General Overview):
Due to the nature of the MACS org work and the responsibilities of the Billing Vendor Ops we cover the work of multiple teams or departments
- Account Payable/PTP - Billing - Vendor Management/Ops
- Graphite onboarding, tracking contracts o Vendor Inquiry
- Ad Hoc requests from vendors
- Ad Hoc requests from other teams
Is specific industry experience required?
Prior entertainment or media is a nice to have, or prior marketing area of their prior industry

What are the main 3-5 responsibilities of this resource?
Assist in day-to-day billing and vendor operations for the Marketing Acquisition and Campaign Services (MACS) team and other teams in the DTC Org.
They will be processing invoices for supporting orgs related to streaming media. This team manages billing and vendor operations, troubleshooting for vendors and invoicing
Able to be persistent and consistent in completing tasks as they will track payments, evaluate delays. Looking for candidates who are ready to learn and engage in understanding the process in a proactive way, open to candidates who have not worked in entertainment and who are interested in learning the industry.
Should have a sense of urgency as we work in a fast-paced environment.

What are the TOP Critical Skills or Must Haves skills a candidate should have on their resume in order to be considered?
1-2 years Experience with invoice processing and/or billing, or Accounts Payable, or Collections
Bachelors degree in either Finance, accounting, or business administration or related fields, will consider Marketing as well.
G suite or MS Office suite
Google Sheets or Excel required - VLOOKUP, pivot tables, formulas (some sheets will have 100s of lines and they may need to evaluate compared to reporting from the platforms to verify expenses, what media ran that month, where to pay out)
Need to be able to work within an agile environment going through transformation and evolution, will need to prioritize tasks and shift according to changes

Nice to Have:
Either SAP or Oracle Fusion (Fusion highly preferred)
Prefer experience with large or enterprise size organizations

Deal Breakers?
Candidates who are senior level candidates will not be happy in this role, as this role requires following specific procedures and processes that are specific to this industry. Should be open to learn new processes and procedures as we manage tasks specific to this industry.

Detailed Overview

Identify and implement process improvements for vendor onboarding and invoicing, ensuring all digital marketing platforms remain active and avoid suspension

Manage and onboard 30+ vendors utilized by the MACS team in support of "client" and Pluto TV

Field all ad hoc requests from vendors, teammates and internal partners regarding vendor information, payment status, or general inquiries

Work with P+ and Pluto TV Domestic and International teams marketing teams and communicate monthly estimated spend

Process and follow 50+ monthly invoices through to fulfillment/payment totaling over $20m

Work with FPA confirming all expenses have come through and forecasting expenses for the MACS Team

Liaise between Sourcing, Procure to Pay, Business and Legal Affairs, Global Business Services, MACS team, Media Strategy, OTT Team, internal "client" teams and vendors

Communicate policy changes

Ensure vendor information such as net payment terms, banking details, and contact information is valid and up to date

Liaise between these above-mentioned teams and the rest of the Marketing Acquisition Campaign Services team guarantee protocol is followed for onboarding new vendors

Onboard new vendors utilized by the MACS team for media activation via Graphite Connect

Communicate and troubleshoot issues with internal teams (Procure to Pay, Sourcing, Global Business Services, FP&A, other marketing teams operating in our instances of platforms), and vendors such as Google, Amazon, Meta regarding payment and remittance information, net term changes, profile management, onboarding etc.

Required: 1-2 years' Experience with invoice processing and/or billing, or Accounts Payable, or Collections Bachelors degree in either Finance, accounting, or business administration or related fields, will consider Marketing as well. G suite or MS Office suite Google Sheets or Excel required - VLOOKUP, pivot tables, formulas (some sheets will have 100s of lines and they may need to evaluate compared to reporting from the platforms to verify expenses, what media ran that month, where to pay out) Need to be able to work within an agile environment going through transformation and evolution, will need to prioritize tasks and shift according to changes Nice to Have:
Either SAP or Oracle Fusion (Fusion highly preferred) Prefer experience with large or enterprise size organizations