Marketing Coordinator - Public Relations

POSITION SUMMARY
The Marketing Coordinator, Public Relations provides hands-on coordination and execution support for McCarthy’s national public relations and external communications programs. Reporting to the Director, Public Relations, this role helps turn enterprise PR priorities into organized, timely, high-quality work across media relations, executive thought leadership, awards, storytelling, events, and regional communications.

This role is designed for a highly organized, detail-oriented communicator who can keep multiple workstreams moving while building trusted relationships across the Marketing & Brand department, regional teams, executives, PR agencies, and other business partners. The coordinator supports execution of the enterprise PR strategy established by the Vice President, Public Relations, and the counsel and priorities led by the Director, Public Relations.

RESPONSIBILITIES

PR Coordination and Execution

• Coordinate PR projects from intake through completion, including timelines, assignments, approvals, status updates, and final deliverables.
• Support enterprise and regional PR plans by tracking activities against approved priorities, messages, audiences, and deadlines.
• Maintain organized PR calendars, editorial calendars, media lists, opportunity trackers, awards calendars, and project documentation.
• Prepare meeting agendas, briefing materials, status reports, action logs, and follow-up communications for PR planning and working sessions.
• Track requests and next steps across internal partners, regional PR leads, executives, PR agencies, and vendors.
• Help identify opportunities to repurpose approved stories, project milestones, and expert insights across appropriate external channels.
• Monitor trade, business and regional media coverage; flag relevant opportunities, risks, and trends to the PR team.

Media Relations and Storytelling Support

• Monitor trade, business and regional media coverage; flag relevant opportunities, risks, and trends to the PR team.
• Research media outlets, reporters, topics, deadlines, and relevant McCarthy expertise to support media outreach.
• Assist with media lists, pitch development, interview coordination, background materials, coverage tracking, and post-placement follow-up.
• Draft and edit first versions of pitches, media alerts, press materials, award submissions, executive biographies, talking points, bylined articles, and other external communications under the direction of PR leadership.
• Gather project facts, proof points, photographs, approvals, and subject-matter-expert input to support accurate, compelling storytelling.
• Coordinate with social, digital, content, and events partners on approved external storytelling and PR amplification.
• Maintain accurate records of media opportunities, placements, awards, speaking engagements, and other PR outcomes.

Executive Thought Leadership Support

• Monitor trade, business and regional media coverage; flag relevant opportunities, risks, and trends to the PR team.
• Coordinate the workflow for executive thought leadership, including topic development, research, interviews, drafts, reviews, approvals, submissions, and publication tracking.
• Prepare research summaries, background documents, briefing materials, and follow-up notes for executive communications and external engagements.
• Support message alignment by working from approved talking points, narrative guidance, and enterprise priorities.
• Coordinate with the Director and Vice President of Public Relations, regional PR leads, and other partners to keep executive communications moving efficiently.

Awards, Events, and Regional Communications

• Monitor trade, business and regional media coverage; flag relevant opportunities, risks, and trends to the PR team.
• Maintain an awards calendar and coordinate research, eligibility checks, submission materials, approvals, deadlines, and results tracking.
• Support PR-related event and speaking opportunities by coordinating logistics, materials, biographies, talking points, and follow-up.
• Partner with regional PR professionals and marketing teams to collect local stories, project milestones, media opportunities, and subject-matter expertise for potential enterprise amplification.

QUALIFICATIONS

• Bachelor’s degree in English, communications, marketing, journalism or equivalent experience
• Minimum 3 years professional experience writing marketing or communications (across many industries or in the Architect, Engineering and Construction industry)
• Public relations agency experience is a plus
• Strong ability to partner and think strategically
• Excellent verbal and written skills
• Able to grasp complex subject matter quickly
• Proven ability to work under pressure, meet deadlines, and manage multiple assignments concurrently
• Occasional travel required

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

NOTICE TO EXTERNAL SEARCH FIRMS: McCarthy’s Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.

McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.

If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.