Description
SHAPE is looking for employing a qualified and suitable candidate to fill this post as a temporary staff for a duration of 6 months. If you meet the requirements described in the job description below and wish to work in a fast paced international environment, this post is for you.
In view of the nature and of the urgency of this temporary position, it is important for candidates to be available for temporary employment. In practice, this implies ideally being in possession of valid NATO security clearance at the time of application, or having been in possession of such a clearance with the possibility to reactivate it swiftly. We therefore encourage applications for this post if you are already, or have previously been, in possession of a valid NATO security clearance.
Post Context
We are hiring a professional to join the Capability Requirements (CR) Section, within SHAPE’s Defence Planning Branch.
The Section supports NATO’s Defence Planning Process (NDPP), focusing on identifying and coordinating defence capability requirements. The role contributes to long-term planning, supports the development of NATO forces and capabilities, and helps ensure alignment with the Alliance’s strategic and operational objectives.
Principal Duties
Coordinates ACO and SHAPE experts’ contributions to ACT FLEX studies, ensuring operational requirements are addressed.
Works with ACT, SHAPE Divisions, SMEs, and industry partners to ensure timely and consistent inputs.
Manages task assignments, tracks progress, and consolidates contributions from stakeholders.
Represents ACO in regular FLEX study meetings.
Prepares meeting agendas, documents, and minutes, and follows up on assigned actions.
Coordinates the review and validation of final FLEX study reports.
Provides leadership with updates on progress, risks, issues, and required decisions.
Acts as ACO Action Officer throughout the development of FLEX studies.
Essential Qualifications
Experience in project planning, coordination, and resource management.
Ability to work independently, manage complex tasks, and meet deadlines.
Strong analytical, problem-solving, and risk management skills.
Effective communication, leadership, and stakeholder coordination skills.
Ability to assess requirements, make decisions, and recommend improvements.
Ability to collaborate with different teams and adapt to changing priorities.
Education
University degree or equivalent qualification in international relations, political science, security studies, defense studies, public administration, European studies, strategic studies, military studies, project management, or another relevant discipline.
Equivalent professional experience in a relevant military, governmental, international organisation or security cooperation environment.
Language
English - SLP 3333 - (Listening, Speaking, Reading and Writing)
Security Clearance
NATO Secret.
Desirable Qualifications
Previous experience in Defence Planning (national, EU, NATO).
Previous experience in Joint General Staff/Multinational Strategic Level Commands. Previous experience in Operational Planning.
What we Offer
38 hours per week schedule;
2.5 paid days of leave per month worked;
Fulfilling working atmosphere in an international and military community;
Salary: the remuneration of temporary personnel will be specified in their contracts. It is exempt from taxation in the Host Nation.
Benefits package: temporary personnel are covered by a benefits package which consists of an additional sum of 12% of basic salary for pension purposes + basic medical and accident insurance provided under the NATO Group insurance contract (death and invalidity). The total premium for the medical and accident coverage in 2025 will be at 2.57% of the temporary staff member’s salary (2.32% for the medical benefits and 0.25% for accident), payable 1/3 by the temporary personnel and 2/3 by the Organisation”.
For staff eligible under NATO rules, there is also a dependent child allowance and coverage for dependent children for medical benefits.
Additional Information
Applications are to be submitted using NATO Talent Acquisition Platform (NTAP)(https://nato.taleo.net/careersection/2/jobsearch.ftl?lang-en) Applications submitted by other means (e.g. mail, e-mail, fax, etc) are not accepted.
Application Process:
NTAP allows adding attachments. A copy of the qualification/certificate covering the highest level of education required by the job description must be provided as an attachment.
Essential information must be included in the application form. Particular attention should be given to Education and Experience section of the application form. The application should be in English.
Shortlisted candidates will be requested to provide original documentary evidence and a set of copies supporting statements in their applications.
After submitting your application, you will receive an acknowledgement of receipt of your application.
Remarks
a) Only nationals from the 32 NATO member states can apply for vacancies at SHAPE.
b) Applications are automatically acknowledged within one working day after submission. In the absence of an acknowledgement please make sure the submission process is completed, or, re-submit the application.
c) Qualified redundant staff of the same grade interested in this post should inform this office, via their HR/Personnel Office by not later than vacancy’s closing date.
d) NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.
e) As part of the recruitment process, the organization may review publicly available information to assess potential conflicts of interest, reputational risks, or behaviors inconsistent with the organization’s values.
