Executive Administrative Assistant

Role Overview

• Serves as receptionist, answers and routes incoming calls, greets visitors, provides information about County programs to callers and visitors, and processes incoming and outgoing mail.
• Performs lead administrative duties including managing parking administration and security processes (badges & access controls), ordering office supplies, tracking fleet data, vending liaison, and other administrative duties as needed.
• Provides administrative support including managing the work order system and providing assistance to the financial team when needed.
• Receives and processes applications to use ORS Gathering Room, maintains the room and the calendar for events/meetings, and serves as liaison/host to visiting groups.
• Assist Solid Waste Customer Liaison by compiling information from citizen phone calls regarding issues and concerns with waste pickups, and serve as backup for documenting information via Smartsheet.

Requirements

• Ability to communicate clearly and logically.
• Knowledge of proper formats, grammar, and spelling to compose and edit correspondence.
• Knowledge of office machines, procedures and processes, and filing systems to provide necessary office support.
• Skill to effectively perform as a dispatcher in a stressful environment.
• Have accurate and typing/word processing skills to prepare correspondence and reports.
• Skills to maintain computerized records.
• Ability to prepare, order, and follow through on receipt of work requested within established guidelines.
• Ability to initiate and follow through on assignments with detail.
• Ability to efficiently and accurately schedule meetings and events.