Daily administrative and business support for Sr. Directors on the Product Specialist team
Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders
Attend key meetings, take notes and circulate follow-up as necessary
Arrange associated business travel and submit expense reports
Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects
Ability to travel occasionally to provide on-site support at events/conferences
Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed
Continually improve the administrative process for greater efficiency

5+ years of experience in coordination, administrative, or operations capacity
Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality
Expert knowledge of computer technology, including MS Office
Demonstrated ability to quickly turn around projects with polish and accuracy
Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment
Work effectively with minimal direction, take initiative, and follow through
Proven ability to assess and prioritize conflicting demands
Must handle confidential information with integrity and exercise discretion
Highly organized with strong communication and writing skills
Eagerness to network with other Executive Assistants at Gainwell and cooperate as a worldwide team
Ability to work well with all levels of management, staff, and outside contact.

Senior Executive Administrative Assistant

Key skills