Executive Assistant – Part-time

Role Overview

• Triage, organize, and respond to a high volume of emails, clearing backlog and setting up ongoing systems for efficiency.
• Manage multiple email inboxes and calendars, ensuring smooth scheduling and coordination.
• Coordinate and schedule appointments, meetings, and events with attention to detail and timeliness.
• Track and organize sponsorships, forms, and other administrative records.
• Serve as a point of contact for the students, handling inquiries and providing support.
• Answer and manage phone calls in a professional and timely manner.
• Research and organize projects with multiple steps, ensuring progress is tracked and tasks are completed efficiently.
• Proactively remind the executive of priorities and action items, helping keep things moving while they are busy clinically during the day.
• Support general executive needs, primarily via email and LinkedIn communication.
• Provide ad hoc administrative support as needed.

Requirements

• At least 3 years of experience as an Executive Assistant or in a similar administrative role.
• Strong organizational skills with the ability to manage competing priorities.
• Confident handling email, phone, and online communication, especially through LinkedIn.
• Detail-oriented, proactive, and comfortable managing tasks independently.
• Clinic/healthcare background not required.