Make outbound calls and coordinate appointments with clients, vendors, and partners (Spanish & English).
Manage and respond to emails, ensuring clear communication and timely follow-ups.
Take accurate notes, maintain records, and update Google Docs/Sheets as directed.
Take screenshots or capture data from different sources and organize them in shared folders or Google Docs.
Create and maintain timesheets for ongoing projects.
Track hours worked by team members, compile weekly or monthly totals, and report summaries accurately.
Ensure consistency and accuracy across all time entries.
Record and track all payments (incoming and outgoing).
Maintain organized financial documentation in Google Sheets.
Coordinate with accountant/bookkeeper to provide reports or verify transactions.
Use Xero for basic data entry, expense reconciliation, or invoice tracking (training provided if needed).

Fluent in Spanish and English (verbal and written).
Proven experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator.
Proficient in Google Workspace (Docs, Sheets, Drive, Gmail).
Experience with Xero or similar accounting software.
Strong spreadsheet skills (formulas, data entry, sorting, and summaries).
Excellent communication skills via phone and email.
Strong attention to detail and organization.
Reliable internet connection and ability to work independently with minimal supervision.

Personal Assistant, Spanish & English Speaking

Key skills