HR Virtual Assistant – Payroll & Benefits Focus

Role Overview

• Maintain complete and accurate digital personnel files, including contracts, amendments, compensation changes, and statutory documents
• Ensure all documentation is signed, filed, and easily retrievable
• Prepare and validate monthly payroll inputs, including overtime, unpaid leave, bonuses, commissions, and allowances
• Reconcile payroll data against attendance, leave records, and approved changes
• Support benefits administration (enrollments, changes, terminations) and maintain accurate benefits records
• Partner with finance/bookkeeping teams to ensure payroll accuracy and timely processing
• Manage administrative onboarding logistics (employee setup, documentation, payroll and benefits enrollment)
• Coordinate offboarding processes, including final payroll inputs, benefits cessation, and access revocation
• Monitor attendance logs and leave balances
• Process leave requests in line with company policy and payroll cutoffs
• Track visas, certifications, benefits eligibility, payroll-related compliance documents, and policy acknowledgments
• Ensure the company remains audit-ready from both an HR and payroll perspective
• Draft professional internal documentation, including employment verifications, compensation letters, benefits communications, and policy updates
• Maintain HR and payroll trackers and produce regular reports on headcount, payroll changes, leave usage, and benefits costs
• Audit HRIS and payroll data regularly to ensure it remains the single source of truth
• Troubleshoot basic HRIS and payroll system issues

Requirements

• Minimum of 2+ years in HR administration or HR Generalist support with significant payroll and benefits exposure
• Practical experience supporting payroll, reconciliations, or financial record-keeping
• Exceptionally detail-oriented with a strong ability to spot discrepancies in payroll data, contracts, or spreadsheets
• Proven ability to handle sensitive employee and financial information with discretion and integrity
• Experience with HRIS and payroll platforms (e.g., Rippling, BambooHR, Gusto or similar)
• Advanced skills in Google Sheets / Excel (formulas, reconciliation, data validation)
• Excellent written English suitable for payroll documentation, benefits communications, and formal HR correspondence

Benefits

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM