Bookkeeper – Accounts Payable, Receivable & Financial Reporting

Role Overview

• Manage all accounts payable activity through our Ramp.com platform, including vendor payments, reconciliations, and expense tracking.
• Track and manage accounts receivable through NikoHealth, ensuring timely collection.
• Bill B2B accounts on a monthly basis and follow up on outstanding balances.
• Prepare weekly and monthly reports, including:
• Profit & Loss (P&L)
• Balance Sheet
• 13-Week Cash Flow Analysis
• Other ad hoc financial reports as needed.
• Generate and maintain all reports using QuickBooks Online (QBO).
• Support leadership with accurate forecasting, variance analysis, and cash flow planning.
• Perform regular bank and credit card reconciliations.
• Monitor daily cash balances and flag potential shortfalls.
• Coordinate payroll through Patriot Payroll.
• Track employee reimbursements and benefits deductions.
• Ensure accurate payroll journal entries are reflected in QuickBooks Online.
• Maintain organized records for quarterly sales/use tax filings.
• Ensure compliance with state and federal reporting requirements.
• Prepare supporting schedules for CPA during tax season.
• Prepare and issue 1099s to contractors at year-end.
• Categorize and code expenses correctly in QuickBooks Online.
• Review employee expense submissions for accuracy and compliance with company policy.
• Maintain vendor files and W-9 records.
• Maintain client account histories and provide statements when needed.
• Develop and document standard operating procedures (SOPs) for AP, AR, and reporting workflows.
• Implement internal checks to reduce errors and fraud risk.
• Prepare requested documents for internal or external audits.
• Maintain consistent, secure record-keeping practices.
• Support budgeting process by tracking actuals against budget.
• Provide insights into spending trends, margins, and cost-saving opportunities.

Requirements

• Proven experience as a Bookkeeper, Accountant, or AP/AR Specialist (3+ years preferred).
• Strong knowledge of QuickBooks Online.
• Familiarity with Ramp.com, NikoHealth, and Patriot Payroll preferred.
• Proficient in Microsoft Excel/Google Sheets for financial analysis.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and work independently in a remote setting.
• Excellent communication skills and proactive problem-solving mindset.

Benefits

• Competitive pay, commensurate with experience.
• Flexible remote work environment.
• Opportunity to grow with a dynamic and expanding company