Executive Assistant

Role Overview

• Manage the founder’s calendar and inbox, coordinate travel, prepare meetings, take minutes, and ensure follow-ups are completed.
• Oversee founder routines, facilitate OKR check-ins, manage weekly executive agendas, and track actions across teams.
• Drive small cross-functional projects, track milestones, and help unblock project owners to ensure timely delivery.
• Conduct research, analyze data, and summarize key insights for decision-making.
• Handle documentation, follow-ups, and general administrative tasks.
• Take on varied responsibilities as needed, including tasks outside prior experience.

Requirements

• 3–7+ years of experience as an EA supporting C-level leaders in startups/tech or a tech-savvy operator from a startup/scale-up ready to implement gold-standard EA routines.
• Mastery of calendar/email management, meeting preparation, and executive prioritization.
• Excellent written communication, including concise note-taking and document creation.
• Strong project management skills: ability to create clear plans, assign owners, define critical paths, and provide status updates.
• CRM experience.
• Excellent written and spoken English, fast learner, strong attention to detail.

Benefits

• We are an equal opportunity recruiter and employer and value diversity most at nXscale.
• We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.