PMO Analyst

Role Overview

• Deliver high-quality portfolio reporting, including the preparation, management, and ongoing maintenance of status reports for Senior Leadership and Senior Management, ensuring clear, actionable insight.
• Support both EMEA and North America with weekly and monthly financial analysis, including budget interrogation, cost tracking, and reconciliation to ensure accuracy and transparency.
• Establish and maintain a consistent reporting cadence, ensuring outputs are accurate, timely, and appropriately cascaded to relevant stakeholders.
• Monitor overall project and programme health, proactively identifying and escalating significant risks, issues, or scope changes that may impact successful delivery.
• Monitor and enforce Risk, Issue and Change Management procedures e.g. RAID logs, change requests and impact assessments.
• Performing regular data quality audits across project plans, financials, and resource forecasts
• Support governance controls, including facilitating stage gate approvals and ensuring project deliverables meet required quality and compliance standards.
• Establishing data validation checks to improve reporting integrity.
• Contribute to, and where required lead, the implementation of quality improvement initiatives, process enhancements, training activities, and the standardisation of templates and PMO best practices.
• Manage resource allocation across EMEA client projects and governance initiatives, incorporating forward-looking capacity modelling and scenario planning to optimise utilisation, mitigate delivery risk, and inform strategic decision-making.
• Maintain primary ownership of EMEA portfolio data integrity, collaborating closely with the North America region to ensure consistency, alignment, and cross-regional transparency.
• Ensure consistent adoption and adherence to established PMO processes, standards, and templates across projects and programmes, reinforcing governance compliance and delivery discipline.
• Own the administration, integrity, and ongoing maintenance of AdaptiveWork data and reporting, ensuring accuracy, completeness, and timely updates.
• Provide structured administrative and analytical support to Project and Programme Managers, including maintenance of RAID logs, production of dashboards, and tracking of key milestones and deliverables.
• Support the collation, organisation, and version control of project documentation, ensuring artefacts are complete, accessible, and aligned to governance requirements.
• Driving adoption, data quality and continuous improvement of our Project & Portfolio management tooling (AdaptiveWorks)
• Adhere to INSTANDA’s information security policies, guidelines and best practices to protect our company and our clients.
• Contribute to a culture of security awareness within the company.

Requirements

• At least 3-6 years professional experience in a PMO Analyst, Project Coordinator, Program Analyst or similar role
• Demonstrable experience supporting multi-project or programme environments, ideally across regions or business units.
• Proven experience in portfolio reporting, financial tracking, and resource/capacity management.
• Experience operating within structured governance frameworks (stage gates, RAID management, change control).
• Experience working within a service led, B2B or Professional services environment
• Exposure to agile, waterfall, or hybrid delivery methodologies.
• Strong data analysis skills with the ability to translate complex information into clear, executive-ready insight.
• Experience producing high-quality reporting packs for senior stakeholders.
• Competent in financial interrogation and reconciliation (budget vs actuals, forecasting, variance analysis).
• Strong experience in PMO reporting and analytics, with proficiency in AdaptiveWork or equivalent PPM tools, or advanced experience in Power BI for portfolio reporting and data visualisation.
• Advanced proficiency in Excel (pivot tables, lookups, data validation, reporting automation preferred).
• Strong understanding of Risk, Issue, and Change Management processes (RAID logs, impact assessments, change requests).
• Experience supporting stage gate approvals and governance forums.
• Knowledge of portfolio controls, milestone tracking, and dependency management.
• Confident engaging stakeholders at all levels, including senior leadership.
• Strong written and verbal communication skills, with the ability to challenge constructively and follow up diplomatically.

Benefits

• Competitive salary
• Generous 28 days holiday allowance, in addition to public holidays.
• For every year of service you complete, we’ll give you an additional days holiday (max. 5 days)
• One Dynamic Day per month on top of your holiday allowance to spend time doing the things you want to do or simply catching up with life admin.
• £100 per month to put towards wellness activities.
• Freedom Pass work up to 4 weeks of the year from anywhere.
• FlexiBank you decide when to use your public holiday allocation.
• Hybrid Working approach varying with the nature of your role.
• Life cover; income protection and participation in the company pension scheme
• All employees are included in the company discretionary bonus scheme
• Annual learning & development allowance of £1,250
• Free access to LinkedIn learning and Microsoft ESI learning platform