Sustainability and HSSE Analyst

Role Overview

• Support the delivery of comprehensive energy management services, maintaining required training and competency while contributing to a culture of continuous improvement
• Identify and support potential renewable energy projects across the portfolio, actively assisting client renewable initiatives through data preparation and analysis
• Identify, facilitate, and support approval processes for utility rebates and other incentive opportunities
• Assist in identifying internal and external factors impacting energy consumption, coordinate actions to address risks and opportunities, and support evaluation of performance improvements, including building management system optimization in accordance with industry best practice
• Support energy supply, demand, monitoring, and reporting programs, serving as a key geographic contact point while contributing to continual improvement of energy performance
• Support team adherence to EnMP requirements for client portfolio, assist in consolidation of regulatory data, and help ensure timely and accurate submissions for designated locations
• Assist in supporting energy conservation targets by preparing business cases and scope of work for energy reduction opportunities
• Help maintain energy management action plans in Envizi with estimated costs, savings, and ROI, and accurately calculate and record savings for completed actions with supporting evidence including metering analysis and engineering calculations
• Support execution of energy conservation assessment surveys per corporate standards and procedures
• Collaborate effectively with other JLL service lines (Real Estate, Finance, Projects, FM, and Procurement) to deliver integrated energy and sustainability solutions
• Support client relationships and contribute to business development efforts including proposal development
• Execute site-specific HSSE programs in accordance with IBM Environmental Requirements, local legislation, and JLL safety standards
• Conduct regular safety inspections, hazard assessments, and workplace safety evaluations
• Maintain HSSE documentation, incident reporting, and corrective action tracking in IBM's CMMS system
• Support permit-to-work programs including working at heights, hot works, confined spaces, and electrical work
• Coordinate emergency preparedness activities, participate in evacuation drills, and provide disaster response support
• Conduct quarterly verification of general safety and health managers, health officers, and appointed occupational physicians enrollment status
• Prepare and submit dismissal/appointment reports and notification forms to the competent Labor Standards Inspection Office as required
• Create annual plans for the Health Committee, facilitate meetings, prepare minutes, and ensure employee notification
• Provide support for self-defense firefighting drills and ensure fire safety compliance
• Manage disaster equipment inventory, emergency food supplies, AED (Automated External Defibrillator) equipment, and First Aid Cabinet inventory
• Prepare and submit accident reports (Forms No. 22, 23, and 24) to the local competent Labor Standards Inspection Office, including accident investigation support
• Investigate workplace incidents and near misses, conducting root cause analysis and coordinating corrective actions
• Implement and report Self-Assessment of Control for local legal requirements and provide Compliance Review support for IBM site reviews
• Manage compliance with "Safety Guidebook for Sub-supplier Companies" (Hazardous work) issued by IBM Japan and respond to Labor Standards Bureau inquiries
• Provide monthly reports of HSSE support activities and ensure timely reporting to regional HSSE leadership and IBM stakeholders

Requirements

• Bachelor's degree from an accredited institution in Engineering, Energy Management, Environmental Science, Sustainability, Occupational Health and Safety, or related technical field
• Professional safety certification (NEBOSH, IOSH, or equivalent) preferred
• Environmental management certification (ISO 14001 Lead Auditor) advantageous
• Relevant energy management certifications or experience preferred (e.g., Certified Energy Manager, ISO 50001 Lead Auditor, LEED AP, CEM)
• Japanese statutory safety qualifications (Health Officer, Fire Defense Manager, or similar) preferred
• First Aid, CPR, and AED training certification required
• Minimum 5-7 years of progressive experience in energy management, sustainability operations, HSSE coordination, or related field
• Experience supporting energy or sustainability programs in commercial or corporate environments with multinational corporate HSSE programs preferred
• Familiarity with Energy Management Systems (EnMS) and ISO standards (50001, 14001, 45001)
• Experience with Japanese occupational health and safety regulations, Labor Standards Act requirements, and Labor Standards Inspection Office reporting procedures
• Understanding of Health Committee operations and statutory safety management in Japan
• Experience with incident investigation, reporting, and corrective action implementation
• Understanding of HVAC, electrical, mechanical, and building management systems
• Familiarity with energy monitoring and reporting systems (experience with Envizi is a plus) and CMMS systems
• Experience managing emergency preparedness programs including fire drills and disaster response
• Knowledge of chemical management, hazardous materials handling, and sustainability metrics

Benefits

• Health insurance
• Flexible working hours
• Professional development opportunities
• Remote work options