Key skills
CRMCommunicationTime ManagementSales
About this role
Role Overview
- Assist the BDM with lead generation from databases, tracking, follow-ups, and CRM updates
- Prepare and maintain prospect lists (property owners, landlords, referrals)
- Support outbound and inbound inquiries via email and CRM
- Help coordinate meetings, calls, and follow-ups with potential clients
- Prepare basic reports on leads, conversions, and outreach activities
- Manage and update databases, spreadsheets, and CRM systems
- Assist with document preparation (proposals, agreements, presentations)
- Maintain task lists, pipelines, and internal trackers
- Coordinate calendars, reminders, and deadlines for the BDM
- Support ad-hoc administrative tasks related to property management operations
Requirements
- Previous experience as a Virtual Assistant, Administrative Assistant, or BDM Assistant
- Strong organizational and time management skills
- Excellent written and verbal English communication skills
- Experience using Microsoft 365 (Word, Excel, Outlook)
- Comfortable working with CRMs, spreadsheets, and task management tools
- Ability to work independently and follow processes
- High attention to detail and confidentiality**
- Nice to Have:
- Experience in property management or Australian Real Estate
- Familiarity with CRMs used in real estate/property management
- Familiarity with Databases used in real estate such as RP Data & ID4Me
- Experience supporting sales or business development teams
- Understanding of lead pipelines and client onboarding processes
Benefits
- This is a remote role that will be set up as an independent contractor engagement.
- To ensure alignment and transparency, successful candidates will be expected to:
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)