HR Operations Analyst

Role Overview

• Launch and manage Paylocity onboarding tasks, ensuring new hires complete required documentation and activities ahead of their start date.
• Oversee new hire system setup, including Paylocity accounts, Greenhouse transitions, Microsoft 365 accounts, HealthStream, KIPU, and other platforms as needed.
• Coordinate with IT for equipment provisioning (laptops, virtual desktop setups, accessories) and ensure timely shipment.
• Maintain onboarding checklists, trackers, and process documentation to ensure consistency and compliance.
• Support Orientation planning, logistics, and execution—ensuring new hires feel welcomed and prepared.
• Resolve onboarding-related tickets, troubleshoot system access issues, and escalate concerns appropriately.
• Serve as a system administrator for Paylocity modules related to onboarding, workflows, and employee changes.
• Partner with the recruiting team to ensure smooth candidate-to-employee handoffs via Greenhouse.
• Maintain accurate data across HR systems, performing audits and ensuring alignment across platforms.
• Maintain personnel files per company, licensing and accreditation standards.
• Identify opportunities to streamline onboarding processes and enhance operational efficiency.
• Support the People Experience team in delivering initiatives that strengthen engagement, retention, and culture.
• Participate in special projects, including HRIS optimization efforts, automation development, and reporting enhancement.

Requirements

• Bachelor's degree from an accredited institution in a related field.
• Experience scaling onboarding processes in a multi-state, high-growth organization.
• Exposure to systems such as HealthStream, KIPU, Microsoft 365, and IT ticketing systems.
• Experience supporting remote and hybrid workforces.
• HR operations or HR technology experience in behavioral health or healthcare setting.

Benefits

• Health & Wellness: Medical, dental, vision, HealthJoy unlimited therapy, UHC wellness program, HSA/FSA options, and pet insurance.
• Time Off: Responsible PTO, in lieu of a traditional accrual-based policy, which allows full-time and part-time employees to take the time they need, when they need it, while ensuring continuity of care and team collaboration
• 401(k): With company match.
• Licensing: All licensing fees covered, including opportunities for cross-licensure when applicable.
• Professional Development: Annual stipend for tuition reimbursement, ongoing education, or CEUs.
• Clinical Supervision & Growth: Pre-licensed clinicians receive structured clinical supervision toward licensure, and all clinicians benefit from best-in-class supervision grounded in our state-of-the-art PHP/IOP curriculum.