Provide ongoing administrative support to the NETOPS management team.
Manage electronic files and records, including compliance documentation, correspondence, agreements, customer information, and industry materials.
Serve as a primary point of contact for incoming calls, screening and directing requests and escalating issues when needed.
Coordinate meetings, conference calls, and on-site events, including room setup, materials, and catering.
Prepare presentations, handouts, and meeting materials, ensuring accuracy and timely distribution.
Create and maintain reports using Excel and other tools.
Draft, edit, and format correspondence, memos, and letters with attention to clarity and accuracy.
Maintain calendars and schedules in Microsoft Outlook.
Arrange and confirm internal and external meetings.
Coordinate travel arrangements, itineraries, and agendas for management, with attention to cost and efficiency.
Track travel and departmental expenses and support monthly expense reviews.
Enter and track purchasing requests, purchase orders, and change orders.
Code invoices, research discrepancies, and support accruals, check requests, and wire requests.
Prepare and submit expense reports, verifying coding, receipts, and documentation.
Assist with software contract tracking and continuing education records.
Order office supplies and maintain inventory for the management team.

Proven experience in an administrative, coordinator, or assistant role.
Proficiency with Microsoft Office 365, including Outlook, Word, Excel, and PowerPoint.
Strong calendar and meeting coordination skills.
Experience preparing reports, presentations, and written correspondence.
Attention to detail and strong organizational skills.
Ability to manage sensitive information with discretion.
Willingness to travel occasionally and work flexible hours when required.
An associates or bachelors degree is preferred, or equivalent experience.

Administrative Coordinator

Key skills