Administrative Assistant – Property Management

Role Overview

• Provide administrative support to the Property Management Department
• Assist tenants in a courteous, professional and timely manner
• Review, research and code invoices for payment according to operating budget
• Collect updated tenant information as necessary and distribute appropriately
• Assist Property Manager with preparation of annual operating budget
• Assist Property Accountants with tenant accounting issues
• Assist Tenant Coordinator in property and tenant specific requests
• Work independently and within a team on special, nonrecurring and ongoing projects
• Prepare forms for specialty leasing deals, open, close and possession notices
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
• Coordinate the transfer of utility accounts to and from Landlord’s name
• Provide utility information to Construction Dept as needed
• Other duties as assigned by Supervisor

Requirements

• High school degree or equivalent
• 3+ years' office experience in an administrative support position
• Real estate knowledge preferred
• Skilled in verbal & written communication, customer service, time management, and decision-making
• Team player and works well and professionally with all levels of the organization and external contacts
• Strong computer skills (MS Word, Excel, Outlook, Power Point)
• Ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder
• Ability to create, manipulate and maintain databases
• Ability to organize and manage multiple projects
• Strong attention to detail and personal initiative
• Ability to produce error-free work and to adapt quickly to new work assignments and situations
• Reliable, on-time attendance

Benefits

• Competitive pay commensurate with background and responsibilities
• Hybrid work schedule (first three days in the office, balance remote optional)
• Benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities