Key skills
Communication
About this role
Role Overview
- Provide comprehensive administrative support to the regional Vice President and ESA team members.
- Assist in making travel arrangements, including accommodations and flight bookings.
- Schedule meetings, conference calls and meeting rooms.
- Prepare materials for meetings and events, organizing all necessary items.
- Create meeting minutes for ESA team meetings and key meetings.
- Assist the VP in answering emails and follow up on pending requests.
- Assist in coordinating logistics for in-person events.
- Follow up with vendors to ensure timely and satisfactory service delivery.
- Maintain an inventory of office equipment.
- Prepare packages for shipment in coordination with carriers.
Requirements
- Proven experience in administrative support and customer service.
- Strong written and verbal communication skills in English is a must.
- French, German or Dutch is a plus.
- Proficiency in Microsoft office software, including SharePoint, Outlook, Teams
- Detail-oriented with exceptional organizational skills.
- Ability to handle multiple tasks efficiently and meet deadlines.
- Customer-focused attitude with a professional demeanor.
- Strong problem-solving skills and ability to work independently.
- Flexibility to assist in various tasks as needed.
Benefits
- Health insurance
- Professional development opportunities