Executive support with a focus on time and priority protection
Email and calendar management primarily for the CEO, with support for the COO as needed
Travel planning and coordination
Cross-functional project coordination and follow-up
Acting as a point person to keep projects moving across teams
Podcast scheduling and coordination
Research for speaking opportunities, podcasts, and special projects
Delegation support, process improvement, and automation
Project management and updates in ClickUp
Executive decision filtering and follow-through
General administrative and operational support
Financial and operational systems support

Outgoing and collaborative
Highly organized, proactive, and self-motivated
Exceptional written and verbal English communication skills
Calm, confident, and decisive under pressure
Comfortable operating with incomplete information
Strong ownership mentality and excellent judgment
A systems thinker who eliminates friction rather than managing chaos
Professional, direct, and clear communicator
Structured, consistent, and responsibility-driven
Comfortable handling sensitive and confidential information
Must be tech savvy and quick to pick up new tools and software
Experience with Google Workspace, Slack, ClickUp, GoHighLevel or ActiveCampaign, Xero, AI tools and automation platforms (Fyxer, Fathom, ChatGPT)

Virtual Assistant

Key skills